Office Assistant II

Location: Augusta,Maine,United States

Department of Public Safety - Office of State Fire Marshal 

Job Class Code: 6538
Grade: 8/Administrative
Salary: $16.06-$22.25/Hour (Salary includes 4% Stipend)
Location: Augusta

Opening Date: May 1, 2025

Closing Date:  May 15, 2025

The Office of State Fire Marshal is hiring an Office Assistant II for our Augusta Office. Come be part of our team where our mission is to prevent loss of life and property for those that live, work and visit the State of Maine. Do you have a passion for helping people? Are you a natural problem-solver with exceptional time management and customer service skills? We are seeking a talented individual to join our team and serve as the primary communication link between the Fire Marshal Office and Maine Department of Human Services Regulatory Licensing Staff. This position requires daily contact with inspectors, supervisors, owners of daycares, dance facility owners, and complaint inspections. A large part of the day is data entry and sending out reports and require you to be detailed oriented. If you are looking to join a team that has fun while getting the job done in a fast-paced environment, please apply.

Primary responsibilities include:  

• Create and use varied correspondence formats to compose standard business correspondence.
• Collaborate with our partners at the Maine Department of Human Service Regulatory Licensing Staff
• Enter inspections into the ALMS database system.
• Use of Docuware
• General Office Duties

Skills or knowledge required:

• Knowledge of modern office methods and procedures.
• Knowledge of spelling, punctuation, grammar, and business English.
• Knowledge of the principles, practices, and equipment used in graphics, illustration, and publication work.
• Ability to create and use varied correspondence formats and compose standard business correspondence.
• Ability to prepare standard reports. · Ability to develop and use computerized formats and/or graphics.
• Ability to perform basic secretarial duties.
• Ability to stay current and understand, discuss, explain, and apply applicable laws, rules, regulations, policies, procedures, paperwork, and terminology.
• Ability to effectively present information to individuals/ groups.
• Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.
• Ability to effectively resolve problems.
• Ability to exercise good judgment in appraising situations and making decisions/recommendation

Minimum qualifications:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. All positions in this classification assume the qualifications of: Office Assistant I.

LICENSING/REGISTRATION/CERTIFICATION REQUIREMENTS: (These must be met by all employees prior to attaining permanent status in this class.) 

Some positions may require possession of a valid Class B Maine Motor Vehicle Operator’s License.

Preference will be given to those applicants:

Preference will be given to applicants who have ASPEN Central Office experience.

Contact information:

Questions about this position should be directed to Gregory Day Gregory.J.Day@maine.gov 207-441-0622

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application.  In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period.  Any experience that was not full-time employment should be identified as such. 

If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-pr