Legal Administrative Assistant

Description

Please note: This will be an on-site role at our Altamonte Springs, FL Support Center, Monday through Friday.

Why Everstory

At Everstory Partners, our mission is to create supportive spaces where individuals and families can find solace, meaning, and hope in the midst of loss. At the heart of our mission is a deep understanding of the profound and complex nature of grief. Every person’s journey through loss is unique, and we are committed to providing compassionate and personalized support. 

We also believe that grief is not a problem to be solved or a burden to manage alone, but rather a natural and beautiful part of the human experience. Backed by our national strength and our local partners’ role is to be a steady presence, a source of comfort and guidance, and a partner in celebrating the life and legacy of the person who has passed.

The Impact You Will Make

The Legal Administrative Assistant provides essential administrative and legal support to the corporate legal department. This role is responsible for managing legal workflows, coordinating calendars and deadlines, assisting attorneys with filings and research, and maintaining corporate and individual licensure compliance. The successful candidate will demonstrate strong organizational skills, attention to detail, professionalism, and the ability to thrive in a fast-paced, collaborative environment with a strong emphasis on client service.

Essential Duties and Responsibilities:

• Provide comprehensive support to four attorneys, including scheduling, filings, deadline tracking, and assisting with legal research and information gathering.
• Serve as the first point of contact for legal correspondence by logging new matters, organizing documentation, and maintaining the matter management system.
• Draft and prepare legal templates and forms such as cremation authorizations and unable-to-locate notices, and assist with locating next of kin or tracking court filings.
• Manage corporate licenses, permits, and establishment renewals; maintain the license database with timely reminders; and respond to licensing inquiries from internal teams.
• Support department operations by processing mail, organizing and migrating files in SharePoint, managing workflows and new matters in Xakia, and ensuring accurate data entry.
• Coordinate meetings by preparing agendas and notes, scheduling calls and hearings with attorneys, courts, and external parties, and requesting extensions as needed.
• Contribute to departmental efficiency through additional administrative support such as preparing reports, correspondence, and presentations.

Requirements

•  Minimum 5–7 years of administrative support experience, preferably supporting executive leadership.
•  Associate’s degree preferred; equivalent experience accepted.
•  Prior legal or corporate compliance experience is a plus.
•  Must possess a valid state driver’s license and have access to a personal vehicle.
•  Excellent organizational skills with the ability to prioritize and manage multiple deadlines.
•  Strong written and verbal communication skills.
•  Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
•  Comfort with databases and matter management systems (experience with Xakia or similar tools preferred).
•  High attention to detail, accuracy, and follow-through.
•  Ability to maintain confidentiality and exercise professional discretion.
•  Team-oriented mindset with a focus on collaboration and client service

Core Competencies:

• Compassion - Genuinely cares about people; is concerned about their work and non-work problems; is available and ready to help; is sympathetic to the plight of others not as fortunate; demonstrates real empathy with the joys and pains of others.
• Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
• Ethics and Values - Adheres to appropriate (for the setting) and effective set of core values and beliefs during both good and bad times; acts in line with those values; rewards the right values and disapproves of others; practices what he/she preaches.

Role Competencies:

• Composure - is cool under pressure, does not become defensive or irritated when times are tough; is considered mature; can handle stress; is