Part-Time Administrative Assistant

Description

Job Title: Part-Time Assistant (Scattered Site Department)
Location: Grove City, PA
Pay Rate: $14–$16 per hour
Schedule: 8-12 hours per week (2-3 four-hour shifts)

Company Overview:
We are a growing property management company based out of Monroeville, PA. Our team is committed to providing safe, well-maintained, and affordable homes, and we are looking for a reliable Part-Time Assistant to support our Scattered Site Portfolio Manager with both administrative tasks and on-site responsibilities.

Position Summary:

The Part-Time Assistant will play a vital role in supporting the day-to-day operations of the Scattered Site department. This hybrid role includes light administrative work in the office and physical on-site support at various residential properties. The ideal candidate is organized, dependable, and comfortable working both independently and in the field.

Key Responsibilities:

On-Site Duties:

• Retrieve and install lock boxes and property signage as needed. 
• Be present at properties to provide access for vendors (e.g., landscaping, snow removal crews, and utility companies such as Peoples Gas). 
• Take clear, timestamped photos to document meter numbers for gas and electric utilities. 
• Label unit entrances to assist vendors, mail carriers, and emergency services with property identification. 
• Conduct follow-ups with vendors to confirm completion of scheduled services including unit turns, snow removal, and lawn care.
   

Administrative Tasks:

• Collect and sort incoming mail related to property operations. 
• Scan bills, invoices, and other documents to the accounting department using provided office equipment. 
• Assist the Portfolio Manager with routine office organization and data tracking.
• Update and maintain the master key tracking system to ensure proper access to all properties and accurate records of key assignments, returns, and inventory.
• Assist with hanging marketing flyers and handing out business cards to prospective property owners with the goal of expanding the company's property management portfolio.  

Qualifications:

• High school diploma or GED required 
• Valid driver’s license and reliable personal transportation 
• Comfortable using a smartphone to take and upload photos and communicate via email or text. 
• Ability to lift up to 25 lbs (e.g., signage or small lock boxes). 
• Detail-oriented, punctual, and able to work independently with minimal supervision.