Accounts Receivable Specialist

Job Description

Position Type: Full Time, Non-exempt

Hybrid Flexible (work in the office for 1 - 3 days, as needed, on a flexible schedule.)

Location: Los Angeles

Salary Range:         $26.68/hr – $33.00/hr*

*The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position.  The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire.  The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.

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SUMMARY

 The Accounts Receivables Specialist is responsible for providing assistance for the Cash Applications and Collections processes.  The position requires strong attention to detail, communication, and organizational skills.  The Accounts Receivables Specialist monitors client payment activity and create daily cash receipts.  The Accounts Receivables Specialist coordinates with other Accounting team members to resolve questions related to partial payments, overpayments, non-payment and other billing and payment related matters from clients and attorneys.

Job Functions & Responsibilities

• Prepare, verify and record client payments and other transactions related to cash receipts and accounts receivable.
• Collaborate with billing team regarding partial pays including researching, analyzing and resolving any client deductions and/or unapplied credits. 
• Communicate with attorneys, clients, secretaries and billing team to resolve payment and collection issues.
• Assist with preparing reports that reflect the status of retainers, overpayments, partial payments, accounts receivable aging and collections.
• Respond to attorney and client requests including analysis of client billing and payment history to quickly resolve discrepancies.
• Respond to client audit information inquiries and assist with preparing reports for auditors.
• Assist with special projects as assigned by attorneys and/or managers.
• Perform additional responsibilities as assigned.

Tools

• Computer
• Telephone
• Printer, Fax, Scanner, Photocopier, Shredder
• Software systems, particularly:
  • Elite 3E
  • eBilling Hub
  • MS Office Suite (Word, Excel, Outlook, PowerPoint)
  • Collaborati, Serengeti, DataCert (ShareDoc), CounselLink, Tymetrix360.
• Other hardware/software as required

Minimum Job Qualifications

• Bachelor’s degree in Business, Finance, Accounting or equivalent, preferred.
• Strong knowledge of MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Three years’ experience in billing, accounting, finance or related business.
• Excellent communication skills, both written and verbal.
• Ability to establish good client communication to research and resolve billing inquiries.
• Excellent attention to detail.
• Works well under pressure.
• Excellent organizational skills, and the ability to multi-task and prioritize while working independently.
• Possesses exemplary customer service mindset and be highly motivated.
• Ability to thrive in a team-oriented atmosphere.
• Ability to communicate proactively and possess exceptional follow-through skills.
• Ability to analyze a variety of different data to solve moderate to complex billing issues.
• Ability to work effectively on cross-functional teams.
• Knowledge of business processes with the ability to build or revise for continuous process improvement.

Physical Demands

Writing, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 25 lbs.

Working Conditions

Quiet office environment in a high-rise building, seated the majority of the time

Direct Reports

NONE

Competencies

Teamwork and Cooperation

Treats others with respect; works well with others; asks for help when necessary; willing to share credit; avoids pointing fingers or assigning blame; volunteers to help others when available to do so; empathetic to others.

Commu