Executive Assistant to the Chairman of the Board

What it's about

We are looking for a tenured Executive Assistant who will work closely to support the Chairman of the Board, Partners Group USA, a Lead Director of our portfolio companies, and a part-time Board Member. This is an opportunity to partner and collaborate with dynamic leaders, focusing on growing our global business.
Duties & Responsibilities:

• Act as representative of Partners Group regarding internal and external relations and correspondences and screening communications
• Efficient calendar management, keeping principal advised immediately of changes
• Ability to interact with poise and professionalism to high profile senior business, political, and personal contacts across various time zones
• Request meetings and calls on behalf of principal
• Correspondence and dictation on behalf of principal
• Constant monitoring of all Inboxes, being proactive where appropriate
• Monitoring of travel and timely advising of changes
• Trustworthy handling of credit card and banking transactions
• Coordinate international and domestic travel; prepare itinerary and logistics
• Process expense reports
• Prepare monthly invoices for Chairman's billable hours
• Interact with various payment channels for expense reimbursements
• Coordinate, host and participate in MS Teams video conferences as appropriate
• Assemble and print meeting agendas and hand-outs, and take meeting minutes as necessary
• Assist with various philanthropic duties (i.e., Board calls, meetings, events, travel)
• Track internal and external contacts, and maintain contact database
• Track Board member activity, maintain travel calendar for taxation
• Assist with event coordination, both domestic and international
• Operate independently with minimal supervision
• Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends)

.newspaper { h1 { font-size: 250%; font-family: Lato; } h2 { font-size: 200%; } p { font-size: 100%; } What we expect

• 10+ years of experience supporting administrative functions at the executive level for a medium to large corporate company
• Bachelor's degree preferred
• Proficient in MS Office Suite, and demonstrable ability to learn new software/systems
• Use of Siebel and/or Concur is preferred
• Excellent written and verbal communication skills
• Ability to work proactively and maintain strict confidentially, while multi-tasking and meeting deadlines
• Ability to anticipate needs, resourcefulness and responsiveness are essential
• Team player with a positive attitude, friendly and outgoing demeanor to support client-facing department
• Extremely organized, with high attention to detail
• Strong interpersonal skills, poise and sophistication with the ability to interface effectively with a wide variety of internal and external clients

What we offer

Partners Group is a global financial institution that retains the culture, pace, and agility of a start-up. As a growing firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. Our offerings include:

• Professional, international working environment
• Challenging, rewarding career within a growing company<