Administrative/Marketing Assistant

Company Description

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 20 locations serving clients across the United States and overseas.

To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as project/construction managers and professionals in a variety of specialty services. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work.

Job Description

Coffman Engineers is looking for an Administrative/Marketing Assistant to support the marketing and administrative needs for our growing DC Metro office. We are looking for an organized, positive, team-oriented, individual with excellent written and oral communication skills. The work will include administrative support, data entry tasks, marketing support, internal team coordination, event support, and more. This is an exciting opportunity for an ambitious professional looking to join a fast growing office.

Qualifications

Requirements Include:

• 2-3 years of experience that include administrative or marketing related tasks.
• High school diploma or GED
• Intermediate to advanced experience with Microsoft Office 365 applications (Word, Excel, Outlook, and Teams)
• The ability to take direction and work independently while prioritizing tasks associated with simultaneous deadlines.
• Excellent communication skills.

Responsibilities Include:

• Collaborating with engineers and technical staff to produce and edit client deliverables, including project specifications in a variety of software.
• Maintain data in various locations including Coffman’s CRM, marketing database, backlog database, and more.
• Conducting market research and analyzing consumer rating reports/ questionnaires
• Update spreadsheets, databases and inventories with statistical, financial and non-financial information
• Develop and maintain an organizational support structure for the marketing materials.
• Track stock of office supplies, including kitchen items, and place orders when necessary.
• Using Microsoft Excel to maintain company event budgets and other expenditures.
• Using Microsoft Word to proofread documents.
• Scheduling staff travel, hotels, rental cars, and other logistics as necessary.
• Assisting with the planning and coordinating company events which will include setting up and breaking down the event space, ordering food, and purchasing supplies.
• Answer and direct phone calls.
• Other administrative duties as assigned.
• Support a variety of local and corporate marketing and BD initiatives. Your marketing responsibilities will grow as you grow at Coffman. You may support tasks ranging from press release writing to trade show coordination and more.

Additional Information

COVID-19 Vaccine Mandates

At this time, Coffman Engineers is subject to various state and client COVID-19 vaccination mandates in order to work on certain projects. In addition, there are two federal mandates pending which are under review by the United States legal system. If either mandate is implemented, it would impact Coffman employees. 

Therefore, we will ask you about your COVID-19 vaccination status upon hire. If you choose not to be vaccinated for COVID-19, or request and are denied a medical or religious exemption, or we are unable to accommodate you even with an approved exemption, or you do not wish to inform us of your COVID-19 vaccination status, our ability to continue your employment may be impacted.

Thank you for your patience and understanding during this time of transition in our country. If you have any questions about these mandates or any other questions generated by this message, please contact the HR Representative with whom you have been working.

Why You Want to Work Here

You could choose to work anywhere, so why work at Coffman Engineers? Because we are different – our culture sets us apart. Simply stated, we are a group of creative, high-performing people who like working together and believe that what we do makes a difference. Employees say that it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture isn’t the only thing that makes us different, but it drives everything we do.

Coffman offers comprehe