Administrative Assistant - QuickBooks (ZR_22040_JOB)

This is a remote position.

• Monday to Friday, 10am to 7pm Eastern Standard Time (Port Washington, NY) with an hour's unpaid break
  

• Direct reporting to business owner
  

• Initial training period for email management and QuickBooks processes
  

• Gradual increase in responsibility as processes are learned
  

• Potential to expand role and hours based on performance

• Manage and triage email communications following established protocols

• Process wire transfers and check payments through online banking platforms

• Complete city-related forms and administrative documentation

• Enter and categorize transactions in QuickBooks

• Track payment schedules and maintain financial records

• Handle general administrative tasks and data entry

• Maintain organized documentation systems

• Manage email communications

• File and organize documents across multiple categories (insurance, loans, city documentation)

• Take initiative in suggesting process improvements

• Handle calls

Requirements

• Strong problem-solving and decision-making abilities

• Excellent attention to detail and organizational skills

• Basic understanding of financial transactions and record-keeping

• Proficiency in QuickBooks or willingness to learn

• Strong English communication skills

• Ability to follow detailed instructions and establish processes

• Self-motivated with capability to work independently

• Reliable internet connection and home office setup

• Proficiency with digital tools including SharePoint, email, and PDF management

• Fluent English communication skills with strong phone capabilities

Benefits

• HMO coverage for eligible locations
  
• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job