Accounting Administrative Assistant

 

Job Title:                         Accounting Administrative Assistant

Location:                         Bartlett, Tennessee

Reports to:                     Controller

FLSA Status:                   Hourly/Non-Exempt

Prepared By:                  Human Resources

 

COMPANY OVERVIEW

 Established in 1985, Lowrie Electric provides comprehensive electrical contracting and maintenance services for a full range of industries. As an experienced single-source provider, we have the capabilities to furnish, install, and maintain virtually any electrical system or combination of systems. Our sound management and extensive pre-construction services enable us to coordinate the diverse resources required for mission critical and other construction projects. Our Design-Build/Design-Assist services, detailed budgeting, and value engineering help us meet fast-track schedules and produce significant cost savings.

POSITION SUMMARY

The Accounting Administrative Assistant is responsible for supporting the day-to-day Accounting activities. The successful candidate will demonstrate a willingness to perform needed operations responsibilities to lead the Company, effectively supporting Executive Leadership. This job requires a high energy level with a focus towards administration, compliance, analysis, and customer service. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties will likely be assigned.

• Compute, classify, record and verify numerical data for use in maintaining accounting records
• Match vendor invoices and purchase orders, packing slips when applicable.
• Scan copies of invoices with issues and route to appropriate party, follow-up in a couple of days to resolve open issues.
• Receive vendor invoices via e-mail, route to appropriate party, follow-up in a couple of days to resolve open issues.
• Enter invoices into accounting software, approve and pay invoices.
• Track vendor agreements and apply discounts when possible through timely payments.
• Follow internal control policies, guidelines, and procedures for activities such as budget administration, cash and credit management, and accounting.
• Assist with processing invoices and maintaining accounting records.
• Assist with monthly and quarterly accounting close and preparation of financial statements and reports.
• Organize and maintain A/P records.
• Assist with A/P accrual at month’s end.
• Close A/P cycle timely in order to help with monthly accounting closing.
• Coordinate timely payments with suppliers and purchasing personnel.
• Assist with financial reporting, accounting, billing, collections, payroll, and budgeting duties.
• Assist with internal/external audits schedule and requirements.

QUALIFICATIONS 

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

POSITION REQUIREMENTS/PREFERRED EDUCATION and/or EXPERIENCE

• BA/BS in Accounting, Finance or similar degree preferred
• Minimum 1-2 years Accounting experience. Accounts Payables experience preferred.
• Experience in the construction industry and union environment a plus
• Working knowledge of federal, state, and city regulations and guidelines.
• Proficiency using Microsoft Office (i.e., Outlook, Word, Excel) applications.
• Working knowledge of financial/payroll software helpful. Experience using Starbuilder preferred.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must possess excellent written and verbal communications skills.
• Must demonstrate ability to effectively organize and manage multiple projects.
• Must demonstrate ability to analyze and solve problems.
• Must demonstrate commitment to EMCOR values. 

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL DEMANDS