Executive Administrative Assistant

Date Posted:

2026-08-05

Country:

United States of America

Location:

US-CT-REMOTE

Position Role Type:

Remote

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

U.S. citizenship is required, as only U.S. citizens are authorized to access certain necessary systems.

Security Clearance Type:

None/Not Required

Security Clearance Status:

Not Required

At RTX, the world largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. 

Collins Aerospace is a leader in technologically advanced, intelligent solutions that help redefine the aerospace and defense industry. With a comprehensive portfolio and deep technical expertise, we help customers meet the demands of the global market. Join us and help shape the future of aerospace and defense. 

The Executive Administrative Assistant will provide high-level remote support to the Vice President, Global Operations; the Vice President, Materials Management & SIOP; and partner closely with the Chief of Staff to ensure efficient coordination across the organization. This role requires strong judgment, excellent organization, discretion, and the ability to manage multiple priorities in a fast-paced, global environment.

The ideal candidate learns quickly, works independently, anticipates needs before they arise, and approaches every task with a customer-service mindset. By keeping the leadership team running smoothly, this role enables the Global Operations function to operate effectively and respond to rapidly evolving business needs.

This position can be worked remotely from anywhere in the US or Puerto Rico.

What You Will Do: 

• Manage complex, dynamic calendars for both executives, including scheduling, resolving conflicts, and coordinating meetings across global time zones.

•  Track action items, follow-ups, and leadership commitments, ensuring timely completion and keeping the Chief of Staff informed.

•  Monitor executive inboxes, flag urgent issues, prepare summaries, and coordinate responses or follow-up actions.

• Prepare accurate and timely expense reports in line with established policies.

• Organize and coordinate virtual staff meetings, business reviews, leadership forums, and recurring operating rhythm activities.

•  Coordinate executive travel arrangements, including multi-location itineraries and communication with other offices and customer sites.

• Support planning and execution of virtual workshops, town halls, leadership events, and hybrid/offsite activities.

• Manage logistics for executive visits or events by coordinating with local site contacts (reception, catering, security, IT, facilities) when needed.

• Secure conference rooms and ensure materials, agendas, and visitor authorization documentation are prepared in advance.

• Act as a bridge between executives, the Chief of Staff, and staff across Global Operations and Materials/SIOP, ensuring clear and timely communication.

• Maintain confidentiality and exercise sound judgment when handling sensitive information.

• Support special projects and operational tasks as needed, demonstrating initiative and the ability to learn enterprise systems (SAP Concur, SharePoint, Teams, Office 365). Partner with administrative assistants across RTX to coordinate enterprise activities and resolve scheduling challenges

 Qualifications You Must Have: 

•  AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience

•  Experience with zoom, Microsoft Word, PowerPoint, Excel, Outlook, and Office 365

Qualifications We Prefer: 

• Ability to work remotely with consistent availability during Eastern Time Zone business hours.

• Experience supporting senior leaders or executive-level staff.

• Experience with SAP Concur, SharePoint, or similar enterprise systems.

• Experience coordinatin