Director, Office Operations and Presidential Events

About Le Moyne College:

Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Our Mission:

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community.

POSITION SUMMARY                                                                     

The Director of Office Operations and Presidential Events is an exempt position within the President’s Office reporting to the Chief of Staff.  The position is responsible to perform diverse, highly responsible and complex functions that require independent recurring contact with senior administrators and executives including Vice Presidents, Deans, Directors and Department Heads, the Board of Trustees, Alumni, students and outside vendors.

This position also has a specific focus on the strategic planning and executing of all Presidential Events which includes the strategic planning, execution, and management of high-profile events hosted by or on behalf of the Office of the President.

PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS

Job duties specific to this position:

Event Management:

• Manage the Assistant Director of Events and the Events Management staff to ensure the execution of College events reflect the College’s mission and image

• Plan and execute College events including but not limited to Fall Convocation, Mass of the Holy Spirit, College Christmas Party, Commencement events.  

  • Manage internal and external vendors to ensure all deadlines are met

  • Book speakers and spaces

  • Respond to questions and concerns before/during/after the event

  • Manage event budgets

  • Oversee any other logistical details

• Manage presidential involvement at events such as Alumni/Enrollment Presidential Receptions, Reunion Weekend, Opening Weekend Events, Enrollment Events, Student Development Events, .Assist with Founders’ Day and Le Moyne in New York events

  • Assist with additional program planning by providing input on event themes, design, and site-selection, executing events on-site.

  • Collaborate with leadership and stakeholders to define invitee lists.

  • Create event invitations and design elements, manage event marketing and communication. This includes ensuring alignment of event messaging and materials with institutional branding.

  • Work closely with the Government and Foundation Relations when dignitaries visit. Ensure proper procedures for hosting dignitaries.

  • Manage event RSVPs.

  • Create event briefing materials.

  • Manage or assist with scripts and Presidential remarks.

  • Process event invoices and expense reports, along with event supply orders.

  • Facilitate the preparation of speakers according to the agenda or run-of-show.

  • Conduct comprehensive briefings for staff, vendors and volunteers, outline their respective roles and responsibilities.

  • On the day of the event, ensure flawless execution and effective coordination across all facets of the event, encompassing both setup, on-site registration desk, special requests, event breakdown, etc.

  • Track event metrics and conduct event debriefs as needed.

  • Use post-event analysis to inform continuous improvement of event strategy and execution.

• Ensure that all Presidential events reflect the mission, values, and strategic goals of the College.

• Ensure media and social media coverage for events.

• Manage and oversee the booking of the Board room.

• Provide support to the Board of Trustees

  • Coordinate meeting and travel logistics.

  • Prepare and distribute of Board o