Administrative Support Specialist 3 - Clerk's Office (OPEN & PROMOTIONAL)

Note: Current Employees must use the Workday Dashboard career section to apply for this position.

Employee Type:

Regular

Department:

County Clerk

Salary:

$40,131.00 - $55,906.50 Annually / $3,344.25 - $4,658.88 Monthly / $20.58 - $28.67 Hourly

Scheduled Weekly Hours:

37.5

Overtime Eligibile:

Yes

Job Posting Date Range:

08/14/2026 - Until Filled

Job Summary:

WHO MAY APPLY: This recruitment is open to all applicants meeting the minimum requirements. Priority consideration will be given to Spokane County employees in a position covered by the 1553 Collective Bargaining Agreement (CBA) submitting applications prior to 8/21/26. First consideration will be given to applicants working in the Clerk's Office in a position covered by the 1553 CBA; second consideration given to County-wide applicants in a position covered by the 1553 CBA; third consideration given to all other applicants, including the public.

This position specialized support activities for programs or sections, such as payment vouchers; payroll; maintain/manipulate complex computer databases and files; screen and distribute complaints; setup meetings, conferences and schedules. The position allocated to this class is the second level of a three level office support classification series. The Administrative Specialist class differs from the Office Manager class by the lack of responsibilities for conducting performance appraisals, administering disciplinary actions, and interaction with higher level management in the development of policies and procedures. The Administrative Specialist generally reports to a Section or Program Manager/Supervisor or other Management personnel. The Administrative Specialist classification is distinguished from the Customer Accounting Specialist classification series by duties requiring less accounting education/knowledge and skill and with less than 50% of the time devoted to accounting duties.

Job Description:

ESSENTIAL JOB FUNCTIONS

• Answers incoming calls; takes messages as appropriate; directs caller to correct individual. 
• Receives and resolves or refers citizen complaints to appropriate authorities.
• Types legal documents, letters, narrative and statistical reports, minutes, agendas, contracts, bids, etc. using typewriter or word processing program.
• Proofreads and corrects drafts for grammar, punctuation, spelling, and format. 
• Takes dictation and/or transcribes from tapes and answers correspondence. 
• Compiles data based on research techniques and on statistical compilations which require an understanding of department programs, policies and procedures. 
• Drafts financial, statistical, narrative, and/or other reports as requested.
• Follows up on actions of a court, committee, board, etc. to ensure that decisions are implemented, documents are prepared and appropriate parties notified.
• Resolves errors by researching causes and/or remedies which may require contacting the public, vendors or public and private agencies, groups or individuals.
• Maintains filing systems by deleting, purging and destroying records in accordance with established procedures.
• Takes and transcribes minutes and/or records hearings and meetings; prepares and distributes follow up materials.
• Receives work from various sources and reviews and/or processes it for administrative use.
• Organizes, prioritizes and coordinates production into a usable form for management’s analysis, review and/or release.
• Provides the public or other clients with information and/or policy and procedure guidelines regarding a wide variety of issues requiring the highest degree of tact, judgment and confidentiality.
• Responds to public inquiries in a courteous manner; answers inquiries in person and in written correspondence.
• Reviews for completeness, accuracy or eligibility a variety of routine documents such as correspondence, application or claim forms, agreements and permits.
• Schedules appointments, meetings, interviews, and/or rooms; makes travel or event arrangements; handles conference or event registrations.
• Processes and/or enters data or information in computer system; computes fees and issues relevant forms within statutory or office policy limitations; receives and issues receipts for payments for lice