Private Wealth - Administrative Assistant

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X, and Instagram.

Blackstone Private Wealth   

Blackstone Private Wealth was established to answer the growing demand for Blackstone products from high-net worth investors. Partnering with many of the world’s largest private banks and wealth management firms as well as family offices, Blackstone’s Private Wealth team packages and delivers the full breadth of Blackstone’s alternative product capability to these firms and their clients and provides ongoing product and advisor support, as well as education and training around alternatives.  

Job Description:

The Administrative Assistant role entails providing support to the Private Wealth team. The responsibilities include:

• Managing calendars, including scheduling internal and external appointments, confirming meetings, coordinating with other assistants

• Answering calls and acting as a gatekeeper

• Acting as back-up support for other senior professionals

• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system

• Completing detailed corporate expenses including tracking receipts and reimbursements

• Coordinating travel arrangements, including flights, visas/passports, cars, hotels, and other reservations

• Coordinating team events as needed

• Maintaining and organizing files

• Working on ad hoc projects

Qualifications:

Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors. 

The successful candidate should meet the following qualifications:

• 2+ years of administrative assistant or relevant work experience

• Thrives in a dynamic work environment

• Strong communication skills

• Highly organized with strong attention to detail

• Effectively multi-tasks and prioritizes competing tasks and deadlines

• Proactive and works well within a team and with other assistants

• Works effectively with various levels of management

• Performs duties with the highest level of confidentiality and professional integrity

• Experience with coordinating travel arrangements

• An independent work style with strong follow-through skills

• Builds productive professional relationships with key players and management

• Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)

• Familiarity with Concur is preferred

• Experience with Amex Travel is a plus

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.  Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation: Base salary does not include other forms of compensation or benefits offered in connection with the advert