Grants and Contracts Manager, Campus Grants Management Team (Remote)

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

Job Title: Grants and Contracts Manager, Remote

Occupational Summary

 

All Duke University remote workers must reside in one of the following states or districts: Arizona; California; Colorado; Connecticut; Florida; Georgia; Hawaii; Illinois; Indiana; Maryland; Massachusetts; Michigan; Maine; Montana; New Hampshire; New Jersey; New York; North Carolina; Ohio; Pennsylvania; South Carolina; Tennessee; Texas; Virginia; Washington (State); Washington, DC.

 

Be You: As a Grants and Contracts Manager with the Campus Grants Management Team, you will be at the forefront of providing cradle-to-grave grant management services for specifically identified departments. You will be more than a transaction processor; you will be a subject-matter expert and a partner with faculty in crafting excellent proposals and managing awards in accordance with sponsor guidelines. You will thrive in a fast-paced environment, managing multiple priorities, and using your strong critical thinking and problem-solving skills to ensure compliance and successful completion of grant and contract objectives. You will manage a team of Grants and Contracts Administrators, providing sound, accurate guidance to PIs and their staff, and leveraging your high-level Excel skills to oversee complex grants and contracts portfolios.

Be Bold: Join a dynamic and growing unit in the Office of the Vice President for Research, dedicated to providing high-quality customer service and compliant award management. Your role will involve pre-award activities such as assisting departmental faculty/PI in the development, preparation, and submission of research proposals, ensuring all applications meet agency and university guidelines and managing the subcontract process with pre-award offices and collaborating organizations. Post-award activities will include meeting with faculty regularly to provide updates and guidance, reconciling projects monthly, and closing out projects in line with university and sponsor guidelines. You will use your discretion and independent judgment to make decisions that impact the compliance and successful completion of grant and contract objectives.

Be You: Your strong analytical background, strength in problem solving, attention to detail, and ability to make sound independent decisions will be crucial in managing a highly complex grants and contracts portfolio. In addition to managing a grant portfolio, you will constructively manage a team, ensuring all staff are adequately trained and provide a high level of service and delivery to our faculty. You will serve as the point person for team members on grants and contracts issues, execute regular monitoring reports to ensure the team is meeting all university performance expectations, and create a team culture that fosters open communication, motivates staff, and encourages learning and professional development.

Be Bold: Embrace the opportunity to work closely with the Sr. Manager to recommend various personnel actions, supervise other grants and contracts positions, and manage budget, reporting, and compliance timelines through the lifecycle of the grant or contract. Your leadership skills and understanding of research administration will be key in navigating the changing landscapes and technologies in grants and contracts management.

Required Qualifications at this Level:

Education/Training Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred.

Successful completion of the Research Administration Academy (RAA) within 12 months of the hire date and Advanced Grants Management (6 additional months) is required. Successful completion of all expected training will be an annual performance goal until complete. The employee must maintain RAA and AGM certifications by completing continuing education requirements. Certified Research Administrator preferred.

Experience/Work generally requires three years of relevant grants and contracts and/or leadership experience.

Skills:

- Full command of grants and contracts systems; requires solid working knowledge of MS O