Special Projects Assistant

Job Overview

The Special Projects Assistant provides support for special projects across multiple divisions, including Facility Builds, Overhead Power (Infrastructure), Environmental Disposal Systems (EDS), and Electrical Maintenance & Construction (EMC). This role is essential in ensuring smooth operations and communication across teams, handling logistical tasks, and assisting with project updates.

Responsibilities 

• Assist in managing the EMC PROJECT MATERIAL email, ensuring messages are reviewed and directed to the appropriate team members.
• Help with data entry tasks, such as entering job materials into customer/work orders, printing pick tickets, and assisting with pulling and staging job orders.
• Provide basic administrative support by helping with updates to project teams, including Superintendents and Purchasing, under the guidance of senior staff.
• Assist in checking and organizing incoming materials for special projects and communicate any discrepancies to the appropriate department.
• Occasionally assist with light inventory tasks, such as counting items and helping prepare inventory reports.
• Help prepare updates for the Project Manager and other team leaders on the status of orders and materials.
• Assist the Asset/Inventory Manager in tracking project progress and learning about project workflows.
• Help with coordinating deliveries and pickups by working with vendors and other team members.
• Attend and observe coordination meetings (Huddles) to gain a better understanding of project processes and assist where needed.
• Support the Shipping Department with tasks like preparing project materials for delivery.
• Perform other basic tasks as requested by supervisors and senior managers.

Qualifications 

• High school diploma/GED required.
• Strong communication and interpersonal skills.
• Proven experience in project assistance, logistics, or a similar support role.
• Excellent organizational skills with the ability to prioritize tasks and manage multiple ongoing projects.
• Ability to work independently and as part of a team in a fast-paced environment.