Onsite Event Coordinator

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

 

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

 

See what life is about at BCD M&E at bcdme.com/careers

 

About the role:
The Onsite Event Coordinator will support the planning and execution of standard events at our client’s world
headquarters. This entry-level role is ideal for individuals looking to start a career in event planning, with
a focus on event setup and essential administrative tasks.

 

As an Onsite Event Coordinator, you’re skilled with and passionate about:
1. Event Planning Support

• Plan and organize low complexity events, aligning with client goals and ensuring all event details are in place.
• Manage catering orders and arrange room setup details to align with client preferences and event requirements.
• Collaborate with cross-functional teams, including catering, setup, and AV, to ensure event readiness.

2. Event Execution Support

• Supervise event setup, actively managing logistics to ensure smooth and efficient operations.
• Serve as a point of contact on-site, addressing issues and maintaining close communication with all teams involved.
• Ensure all event aspects, from room setup to AV requirements, are delivered according to client specifications.

3. Event Close-Out & Data Management

• Complete post-event close-out tasks, including data entry and documentation, ensuring accurate records.
• Support event evaluations by tracking key details and insights for improvement.

 

You might also have:

• Bachelor’s degree in Event Management, Hospitality, or a related field preferred; an associate degree or equivalent experience in event support is acceptable.
• 0-2 years in event coordination or related field; relevant internship experience is a plus.
• Strong attention to detail, organizational skills, and a customer-focused approach.
• Proactive nature, eager to learn, and able to work collaboratively in a team environment.

 

You should know:

• This role is in-person, with the primary expectation of being on-site at the client’s headquarters for a minimum of 4 days per week
• Our standard working hours are 8:30 AM -5:30 PM, Monday through Friday

 

How to apply:
Click ‘Apply Now’ to be considered.

 

THE PERKS

 

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depen