2025-26 Administrative Assistant, Academic

Reports to: Chief Academic Officer
Location: Magnolia Public Schools (Home Office)
Position Type: Full-Time (12 months, 40 hours/week)
Compensation: $28–$33 per hour (non-exempt)

About Magnolia Public Schools
At Magnolia Public Schools (MPS), we believe in nurturing the minds and hearts of students through high-quality instruction, innovation, and care. Our schools are collaborative, mission- driven environments that prepare students for success in college, career, and life. Join a team that thrives on creativity, equity, and the pursuit of excellence.

Position Overview
We’re seeking a proactive and highly organized Administrative Assistant to support the Chief Academic Officer and the broader Academic Team. This role is ideal for someone who is detail-oriented, thrives in fast-paced environments, and enjoys being the connective thread behind impactful educational work. You will play a key role in helping our academic services operate smoothly, enabling leaders and educators to focus on what matters most—student success.

Key Responsibilities
Operational & Administrative Support

• Coordinate calendars, schedule meetings, manage travel logistics, and support day-to-day planning for the CAO and academic team members.
• Prepare meeting agendas, capture detailed notes, and follow up on action items with a focus on clarity and accountability.
• Manage email and correspondence flows, ensuring timely communication internally and externally.
• Maintain digital and physical filing systems to support transparency and access across teams.
• Assist with materials preparation and logistics for school visits, professional development sessions, and academic events.

Academic Program Coordination

• Serve as the primary liaison for the summer school program, supporting planning, communications, and implementation.
• Support curriculum procurement and train academic leaders (e.g., Deans of Academics) on how to access instructional platforms and resources.
• Provide logistical and clerical support for authorizer oversight visits and Board Academic Committee meetings.
• Accompany academic team members to school sites to provide support during leadership meetings and PD sessions.

Team & Culture Building

• Actively contribute to an inclusive and efficient work culture where team members feel supported, seen, and valued.
• Manage catering, scheduling, and setup for monthly home office and network-wide meetings.
• Embrace innovation by learning new tools and processes that streamline workflows and promote collaboration.

Work Conditions

• Routine use of digital technology, including frequent keyboarding and screen time.
• Occasional lifting of light materials (under 30 lbs) and travel to local school sites.
• Rare exposure to occupational or environmental risks.

Why Join Us?
MPS values your growth, voice, and well-being. As a member of our team, you’ll have the opportunity to learn, contribute, and thrive in a community that is committed to educational equity, innovation, and joyful learning.

Qualifications

• Bachelor’s degree preferred.
• Minimum 5 years of relevant experience supporting senior leaders or teams, ideally in an educational or mission-driven environment.
• Excellent communication, organizational, and time-management skills.
• Ability to anticipate needs, take initiative, and adapt to changing priorities.
• Proficiency with Google Workspace, Zoom, and modern communication platforms.