HR Generalist, Benefits & Leave

Job Title

HR Generalist, Benefits & Leave

Agency

Texas Division of Emergency Management

Department

Benefits & Leave

Proposed Minimum Salary

$6,301.98 monthly

Job Location

Austin, Texas

Job Type

Staff

Job Description

GENERAL DESCRIPTION:

The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel, and change in duties as needed. The Human Resources (HR) Generalist, Benefits & Leave, under general supervision, performs advanced level HR management work. This position assists and specializes in benefits administration with a focus on the Family & Medical Leave Act (FMLA), parental leave, Medical and Mental Health Care Leave for Certain Veterans, Americans with Disabilities Act (ADA) and agency granted leave coordination under TDEM and/or TAMUS Benefits. Works with limited supervision with latitude for use of independent judgment. 

Position is located and performed at the TDEM Headquarters located in Austin, Texas.

*Salary is a fixed rate and is non-negotiable.

*This position is located on-site and not subject to telecommuting.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Provides moderately complex Benefits administration and guidance to TDEM management and agency employees on the process and completion of forms related to Benefit Programs, the Family & Medical Leave Act (FMLA), Medical and Mental Health Care Leave, parental leave and Americans with Disabilities Act (ADA). May include new medical leave provisions as enacted.

• Provides expertise to supervisors and employees assisting, guiding, interpreting, analyzing, developing, and proposing solutions by following procedures or applying federal laws, state laws, agency policy and protocols.

• Ensures administration and compliance of the Benefits Program.

• Performs timely and accurate administrative recordkeeping, case management and maintenance for FMLA, parental leave, Medical and Mental Health Care Leave, and ADA for TDEM.

• Provides notice and completes processing of new requests and recertifications of FMLA, parental leave, ADA and Medical and Mental Health Care Leave and leave programs within timelines.

• Performs benefit related presentations at New Employee Orientation (NEO), new supervisor training and as needed.

• Prepares and provides HR correspondence and reporting related to FMLA, Medical and Mental Health Care Leave, ADA and leave programs under authoritative guidance with federal and state laws, practices, policies and TAMUS regulations.

• Audits and enters leave entries for processing in Workday for FMLA, Medical and Mental Health Care Leave and other leave programs.

• Coordinates and processes agency granted leave in accordance to regulations, requirements and criteria.

• This position is a security-sensitive position. The individual in this position is required to handle Protected Health Information (PHI) as defined by HIPAA regulations. The individual is required to handle PHI in accordance with A&M System policy and is further required to complete HIPAA training as a condition of employment, within a reasonable timeframe after the individual’s employment, and on an as needed basis thereafter.

• Coordinates TDEM Benefits related events. 

• Educates and provides content marketing to staff on TAMUS and TDEM Wellness Programs.

• Responsible for file management and lifecycle of Benefit files.

• Reviews and responds to Benefits email account daily reviewing items and routes to appropriate team members and may assist with other division email accounts as needed.

• Assist with offboarding processes and conduct exit interviews for Benefits.

• Creates or maintains desk aids, process flow charts, presentation slides, and other HR-related informational resources.

• Contributes to division planning, developing, revising, and implementing HR policies, procedures, and forms.

• Maintains up-to-date knowledge of applicable federal, state, and leave laws and policies to ensure consistent and compliant leave administration.

• Assists in performing administrative work in support of HR programs to include posting, hiring, recruiting, selection, vetting compensation, classification, orientation, performance management and Workday processing.

• May assist with Workers’