Contracts and Purchasing Deputy Director

Salary Range:

$54.79 - $93.42

At Santa Cruz METRO, we care about moving people. We strive to attract, develop and retain a talented and diverse workforce. Many of our employees have worked for us for more than 20 years and come from diverse, cultural and professional backgrounds. METRO promotes high performance, diversity and equal employment opportunities.  
 
At METRO, you will enjoy a competitive salary, CALPERS pension, a robust health/dental/vision benefit program, public service loan forgiveness program, 457 plans, career development, free bus passes, and longevity pay.  

DEFINITION:

Under general direction of the Chief Financial Officer (CFO), the Contracts and Purchasing Deputy Director plans, organizes, directs, develops, and coordinates the activities of the Contracts and Purchasing department, and Inventory Parts department. Ensures compliance with applicable Federal, State, and local laws and regulations. The Deputy Director is responsible for developing a strategic approach to the corporate procurement and materials management process for the purchase of direct and indirect goods and services. Performs complex procurement processes and activities; is responsible for all contracting, purchasing, inventory and materials management at Santa Cruz METRO. Performs other duties as assigned.

DISTINGUISHING CHARACTERISTICS:

Receives general direction from the Chief Financial Officer.  Exercises supervision as necessary over supervisory, technical, and administrative support staff as assigned.  This position is distinguished from support staff as the incumbent serves as the department head for  Purchasing and Materials Department.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

The duties listed below represent the various types of work that may be performed.  The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class.

• This position will lead and run the full contracting process for materials, equipment, services, and construction contracts..
• Responsible for developing and implementing company policy, providing expert advice on all purchasing and contracting decisions, negotiating large purchases, and responding to any claims regarding contract law violation.
• Directs, manages, coordinates, and administers the formal bid and procurement process, including development of invitation for Bids (IFBs), Request for Proposals (RFPs), Request for Quotations (RFQs), coordinating pre-bid meetings and bid openings, and contract negotiations.
• Ensures contract compliance with Federal, State and local requirements; evaluates all procurement activities for compliance with Santa Cruz METRO’s policies and procedures.
• Prepares technical and administrative reports, correspondence, written recommendations, and makes oral presentations to the Santa Cruz METRO Board of Directors, management, governmental officials, and other organizations or groups as needed.
• Reviews and approves contracts and purchase orders; maintains contact and negotiates with vendors; keeps informed of market conditions and new products; evaluates vendor performance.
• Develop and execute short and long-term strategies to facilitate process improvements and innovations within procurement and inventory management.
• Creates and reviews Santa Cruz METRO procurement policies and procedures to ensure changes are made in compliance With Federal, State, and local laws and regulations.
• Assists in Metro’s supplier diversity - Disadvantaged Business Enterprise (DBE) Program to help with compliance with various rules and regulations.
• Directs the development and administration of the annual budget including equipment, materials and supplies.
• Establishes procedures, policies and controls related to Metro’s information management system for procurement, contracts administration and materials management.
• Performs other duties as assigned.

EMPLOYMENT STANDARDS:

Knowledge of:

• Principles and practices of public agency procurement, including conducting and administrating formal bid or proposal processes.
• Principles and practices of contract administration related to professional services, materials, supplies, equipment, transit revenue vehicles, and construction.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Principles and practices of negotiated and qualification-based procurements; joint agency procurements; RFP/solicitation document requirements; scope of work/technical specification preparation, and terms and conditions.
• Warehouse procedures, inc