Division Administrator- US Government Business Unit

The World at Abt

Solving the world’s most pressing issues and improving the quality of life for people worldwide is what we do every day at Abt. Advancing data-driven innovations is no small task, but we are driven by big challenges.

We are a team of 2,000+ people in over 30 countries working in unison and focused on the bigger picture. Only by sharing our commitment, energy, and innovation do we affect change and push the boundaries of what’s possible. We welcome diverse ideas, backgrounds, and viewpoints – joining Abt means access to exceptional thinkers at the top of their game. 

To thrive at Abt is to embrace flexibility and collaboration. Our open culture allows you to balance your work and personal life as needed to optimize personal well-being. We create value driven partnerships around the world, but our greatest focus is on empowering our employees to advance our mission.

Ready to embrace rewarding and meaningful work? Now’s your chance.

The Opportunity 

As the US Government Business Unit Division Administrator, you are responsible for overseeing administrative functions within the division, ensuring smooth operations and effective support to the division leadership and staff. The role includes managing day-to-day administrative tasks, coordinating meetings, handling correspondence, and assisting with project management. You will also serve as a liaison between the division and other departments, maintaining high levels of organization and communication.

Core Responsibilities 

• Support the Senior Vice President (SVP) with calendar management, travel arrangements and logistics, pre-work for executive travel, and filing expense reports upon return.  May support other USG leaders with calendar management.
• Monitor SVP's approval requests to ensure responses are given in a timely manner.
• Ensure delegation of authorities and meetings when SVP is out of office; support Acting SVPs as needed.
• Coordinate pre-work and follow-up from executive team and board meetings.
• Other virtual and in person SVP support as assigned.
• Develop and maintain USG Listservs and Teams channels.
• Schedule and manage division-wide hybrid meetings, including coordinating in-person logistics and managing virtual meeting technology.
• Manage in person meetings on site, including greeting and managing guests.
• Schedule and coordinate recurring meetings with division and department staff.
• Assist with developing, tracking, and reporting on operational budgets and spending for USG. 
• Build tools and processes to ensure that USG files and information are accessible to different company stakeholders, as appropriate. 
• Assist with the preparation of talking points, memos, and PowerPoint presentations for USG Intl leadership.
• Assist with maintenance and updates to the GDG internal website (AGI). 
• Manage procurement process for division management purchases.
• Track and renew memberships and support conference attendance.
• Track USG Leadership Team out of office/travel in a centralized location. 
• Maintain a list of departmental points of contact.
• Serve as a liaison to other executive assistants.
• Other division administration responsibilities as assigned.
• Perform other duties as assigned by the Division SVP.

What We Value

• HS Diploma + 15 years of relevant experience, Bachelor’s Degree + 12 years of relevant experience, or combination of education and experience.
• Excellent organizational skills and attention to detail.
• Strong oral and written communications skills.
• Attention to detail and excellent follow-up.
• Experience supporting meeting logistics, budgets (budget development, tracking, and reporting), procurement, hiring/onboarding processes, and other operational tasks. 
• Ability to work in a dynamic and fluid environment with changing priorities and deadlines.
• Strong interpersonal skills, including the ability to build working relationships at all levels across the company and manage up when needed.
• Strong problem-solving skills, including the ability to exercise judgment on when to escalate issues.
• Experience working with sensitive information.
• Strong IT acumen, particularly with virtual meeting software such as Webex and Microsoft Teams.
• Demonstrated use and mastery of Microsoft Office products, particularly PowerPoint, Excel, and Word.

What We Offer

We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits, flexible schedules, and prof