Scheduled Hours

40

Position Summary

Responsible for assisting the Chief Administrative Officer in directing the fiscal operations of the Department/Program. Provides management and administration of the financial and business operations of the Department and each of its Divisions. Direct supervision of the Department’s accounts payable, financial reporting and budgeting/planning functions.

Job Description

Primary Duties & Responsibilities:

• Assists the Chief Administrative Officer in the direction of the fiscal operations of the department.
• Assists the Chief Administrative Officer in financial negotiations and on-going relations with the BJC Hospitals and WashU Medicine.
• Assists Director, Chief Administrative Officer and Manager of Clinical Support Services with projects and prepares ad hoc reports as needed.
• Provides executive-level summary of fiscal activities and financial forecasts for the department and each of its divisions.
• Manages Human Resources issues, e.g. selection/discharge, interviews, development, employee relations, performance issues/evaluations, etc.
• Manages the preparation and analysis of the income and expense activities of the department and its divisions. Reports on the financial activities and the available funds for the department at the clinical section, research lab, division, and department levels.
• Oversees reconciliation of the department’s internal financial reports to Medical School reports and systems.
• Tracks and reports on the activities of the department’s endowment and specific purpose funds.
• Manages the maintenance of records related to the faculty book and travel funds, investigator start-up funds, and discretionary funds.
• Manages preparing, submitting, and consolidating the strategic plan, financial reports, budgets, and four-year plans for the department and its divisions. Serve as liaison to the Joint Office of Strategic Planning and the Medical School’s finance, budget and planning offices.
• Coordinates the development of budgets and faculty compensation plans for the clinical divisions.
• Directly supervises the department’s financial services team, including the secretary, accounts payable clerk, financial analyst, and senior financial analyst.
• Develops and recommends policies and procedures regarding the department’s fiscal operations.
• Develops, implements, and monitors appropriate internal controls to safeguard the department’s assets.
• Controls authorizations to Workday system, including payroll, grants, and financial access.
• Monitors compliance with departmental and external policies, regulations, and guidelines for the department’s fiscal operations.
• Responsible for tracking and reporting expenses related to the management and support services provided to BJC Hospitals. Monitors receipts from Hospitals related to department services and the lease of departmental space.
• Determines and evaluates the accuracy of the Medical School revenue and expense allocations to the department.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at desk or table

• Repetitive wrist, hand or finger movement (PC Typing)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Accounting/Budgeting (7 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

M.B.A. - Master of Business Administration

Certifications/Professional Licenses:

Certified Public Accountant (CPA) - American Institute of Certified Public Accountants , Certified Public Accountant (CPA) - Illinois Department of Financial and P