Senior Payroll & Benefits Specialist (Los Angeles, CA)

Position Summary 

We’re seeking a full-time Senior Payroll and Benefits Specialist (official title: Senior SSC Specialist) for our Los Angeles-based corporate office.  

Job Responsibilities 

Payroll Administration:

• Process multi-state payroll transactions using ADP Workforce Now, including salaries, bonuses, garnishments, deductions, taxes, and third-party payments.
• Coordinate and manage the entire payroll processing cycle, ensuring timely and accurate payroll runs.
• Generate and submit post-payroll reports to headquarters and relevant stakeholders.
• Ensure payroll compliance with federal, state, and local laws, including wage and hour regulations.
• Review and respond to payroll tax notices from federal, state, and local tax authorities, identifying root causes and implementing corrective actions.

Benefits Administration: 

• Oversee and administer all types of employee leaves, including FMLA, CFRA, PDL, ADA, and personal leaves, ensuring compliance with federal, state, and local regulations.
• Coordinate with employees, managers, and HRBP to facilitate leave requests, maintain accurate records, and ensure seamless return-to-work transitions.
• Conduct benefits audits, reconciliations, and ensure accurate enrollment and deductions.
• Manage annual open enrollment processes, including communication, system updates, and employee assistance.
• Ensure compliance with all applicable laws and regulations related to benefits administration, such as ACA, ERISA, COBRA, FMLA, ADA, and HIPAA.

Reporting and Compliance: 

• Prepare and manage regular reports, including weekly, monthly, quarterly, and year-end reports related to earnings, taxes, deductions, and benefits. • Ensure accurate record-keeping and documentation to support audits and compliance requirements. • Stay current with changes in payroll and benefits laws and regulations, advising management on necessary updates.

 Job Requirements

• Bachelor’s degree in human resources, Accounting, Business Administration, or a related field.
• 5+ years of experience in payroll and benefits administration, with a focus on multi-state payroll processing.
• Proficiency in ADP Workforce Now and Microsoft Office Suite, particularly Excel.
• Strong knowledge of federal, state, and local payroll and benefits laws and regulations.
• Excellent analytical, problem-solving, and organizational skills.
• Ability to manage multiple tasks and projects simultaneously while meeting deadlines.
• Strong interpersonal and communication skills, with the ability to handle sensitive and confidential information.
• Certified Payroll Professional (CPP) or SHRM Certified Professional (SHRM-CP) is preferred. 

Benefits and Perks 

• Bonus eligible
• Healthcare (medical, dental, vision, prescription drugs) 
• Health Savings Account with Employer Funding 
• Flexible Spending Accounts (Healthcare and Dependent care) 
• Company-Paid Basic Life/AD&D insurance 
• Company-Paid Short-Term and Long-Term Disability 
• Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident) 
• Employee Assistance Program 
• Business Travel Accident Insurance 
• 401(k) Savings Plan with discretionary company match and access to a financial advisor  
• Vacation, paid holidays, floating holiday and sick days   
• Employee discounts 
• Free weekly catered lunch 
• Dog-friendly office (available at select locations) 
• Free gym access (available at select locations) 
• Free swag giveaways 
• Annual Holiday Party 
• Invitations to pop-ups and other company events 
• Complimentary daily office snacks and beverages

Pay Range

$90,000 - $118,000 USD