Project Manager, Capital Programs

MISSION

The Art Institute of Chicago shares its singular collections with our city and the world. We collect, care for, and interpret works of art across time, cultures, geographies, and identities, centering the vision of artists and makers. We recognize that all art is made in a particular context, demanding continual, dynamic reconsideration in the present. We are a place of gathering; we foster the exchange of ideas and inspire an expansive, inclusive understanding of human creativity.

We offer a competitive, comprehensive benefits package:

• Generous paid time off
• Paid holidays (up to 14 days)
• Medical, dental, and vision insurance
• Generous parental, caregiver, and medical leave benefits
• Competitive retirement plan 
• Tuition remission and Tuition Exchange Program
• Great employee discounts
• Complimentary general admission to participating cultural institutions

Salary Grade 9

 

ABOUT THE DEPARTMENT

The Department of Capital Programs oversees all aspects of major and minor construction projects at the Museum.

 

ABOUT THE POSITION

The Project Manager (PM) is responsible for the planning and execution of campus construction projects, including permanent gallery modifications and renovations.  Working closely with the Director of Gallery Projects, the PM ensures implementation of a consistent approach to all projects in tandem with other departments.  The PM coordinates all design and construction elements, from program development through final installation.  The PM also supports campus space planning initiatives and the facilitation of museum-wise office moves and renovations.

 

RESPONSIBILITIES

Project Management: Coordinates all production / construction aspects of multiple projects.  Provides input to project team stakeholders regarding programming, planning, and design. When necessary, they facilitate architect/engineer/contractor selection, bidding, contract management, construction management, commissioning/closeout, project documentation, and facilitates communication to all museum stakeholders throughout. 

 

Budget Management: Works with Museum Finance and Director of Gallery Projects to establish, monitor, and manage project budgets.  Approves project expenses within established budgets. Reviews any budget revisions with project stakeholders, Museum Finance and Director of Gallery Projects prior to approval of expense.

 

Schedule Management: Coordinates with the Director of Gallery Projects and other departments to manage and schedule construction projects within an overall project calendar for the museum.  Manages all aspects of project production schedules, once project content is approved.  Coordinates with other project stakeholders during early phases of project content development and leads biweekly resource meetings to track ongoing and future projects.

 

Gallery Projects:  Manages all design and construction related components within the scope of a permanent gallery project.  Acts as an important liaison between curatorial teams and all resource departments in addition to external vendors or contractors. Creates preliminary budgets for all capital requests and permanent gallery modifications and renovations.

 

Building Asset Management: Supports the CP department in maintenance of base building plans in electronic and hard copy format, including square footage documentation. Helps to monitor the furniture and casework inventory and works with Central Administration’s Procurement team for strategic pricing and purchasing of new furniture and equipment.

 

Best Practices: With input from Facilities & Logistics, design teams and  the director of Gallery Projects, ensure that all projects adhere to City of Chicago Building Code and ADA requirements, as well as accessibility guidelines for both staff and visitors.  Coordinate with Museum Facilities’ Health and Safety team to perform all work according to applicable OSHA guidelines.  Serves as liaison with external collaborators for sharing of Museum Procedures and best practices. 

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer; must be able to remain in a stationary position 50% of the time.