ADMINISTRATIVE ASSISTANT I

Agency: Department of Public Health

Office:  Disease Control

Division: Infectious Diseases

Posting ID:  81-24-0341 / 41763

Posted:  10/02/24 - 10/17/24

Salary: Anticipated Starting Salary $5,423; Full Range $5,423 - $7,721/month  
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number:

81-24-0341 / 41763

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to carry out administrative support and responsibilities for the CDCS Chief, section managers and regional CDCS staff. Supervises the CDCS clerical support unit consisting of staff responsible in maintaining complex records on all Illinois' reportable communicable diseases.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position) 
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx. 

Essential Functions

• Assists the Assistant Section Chief on matters of telecommunications, records and storage and other administrative aspects necessary to the operation of the CDCS.
• Serves as working supervisor.
• Serves as CDCS liaison with the Accounting/Fiscal Unit in handling Requests for Goods and Services orders and processing of vouchers for payment.
• Responsible for maintaining accountability for financial transactions from General Revenue Funds and other fiscal transactions as appropriated for medical preparations.
• Assists the Section Chief and staff on matters of communications in processing of memoranda, letters, reports and other written materials of a confidential nature.
• Assists CDCS staff on personnel matters by preparing necessary paperwork to establish new positions and fill vacant positions within the CDCS.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years o