Executive Assistant

About Quizlet:
Inspired by our belief that anyone can learn anything and powered by our own curiosity, we build the smartest tools we can imagine to help students learn.  
Quizlet is the popular, global learning platform and app that millions of students, teachers and everyday people use to study any subject imaginable for school, work or as part of their personal interests -- including two-thirds of high school students and half of all college students in the US. Combining cognitive science and machine learning, Quizlet guides students through adaptive study activities to confidently reach their learning goals.
Valued at $1 billion, Quizlet has raised over $60 million in venture capital from investors including Icon Ventures, Union Square Ventures, General Atlantic, Costanoa Ventures, Owl Ventures, and Altos Ventures.  
To serve our global community of learners, our teams tackle lofty technical challenges and design for use cases across cultures and languages. We work hard, act like owners, and collaborate every chance we get. We’re energized by the potential to power more learners through multiple approaches and various tools.

About the Role:
Quizlet is seeking a highly organized and proactive Executive Assistant to provide full-time support to senior leaders. Reporting directly to the Executive Business Partner to the CEO, you will play a critical role in managing day-to-day operations, optimizing time for senior leaders, and supporting strategic initiatives.
The ideal candidate is a problem-solver who thrives in a fast-paced environment, can anticipate needs, and ensures the seamless functioning of leadership activities.
Our colocation work model supports employees both remotely and onsite each week.  Employees are required to be in the office on Monday, Wednesday, and Thursday and as needed by their manager or the company. This hybrid working environment facilitates collaboration, increases work efficiency, and enhances employee growth.

In this role, you will:

• Manage complex schedules for senior leaders, resolving conflicts and ensuring alignment with priorities
• Coordinate meetings across multiple time zones, ensuring alignment with all stakeholders
• Attend key meetings to take notes, track action items, and ensure timely follow-through
• Arrange domestic and international travel, including flights, accommodations, and transportation
• Assist with expense reporting, document preparation, and procurement requests
• Handle sensitive and confidential projects with professionalism and discretion
• Develop workflows to enhance efficiency across leadership activities
• Partner with the workplace team to support office operations and events
• Coordinate and execute team off-sites, workshops, and company-wide gatherings
• Serve as a liaison between senior leaders and internal/external stakeholders
• Encourages a team-first mentality within the team, celebrating collaborative achievements. Support team-building initiatives that reinforce Quizlet culture and values

What you bring to the table:

• 2-4 years as an Executive Assistant or similar role, ideally in a high-growth or fast-paced environment
• Advanced knowledge of Google Workspace (Docs, Sheets, Slides, Calendar) and tools like Slack and Coupa
• Strong written and verbal communication skills, with the ability to interact professionally with all levels of the organization
• Proactive mindset with the ability to anticipate needs, resolve issues, and adapt to changing priorities
• Experience handling sensitive information with the utmost professionalism and discretion

Bonus points if you have:

• Prior experience supporting C-suite executives or senior leaders
• Familiarity with workplace operations, event planning, and strategic projects
• Background in the tech or education industry

Compensation, Benefits & Perks:

• Quizlet is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Salary transparency helps to mitigate unfair hiring practices when it comes to discrimination and pay gaps.  Total compensation for this role is market competitive, including a starting base salary of $65,000 - $105,000, depending on location and experience, as well as company stock options
• Collaborate with your manager and team to create a healthy work-life balance
• 20 vacation days (and we expect you to take them!)
• Competitive health, dental, and vision insurance (100% employee and 75% dependent PPO, HMO, VSP Choice)
• Employer-sponsored 401k plan with company match
• Access to LinkedIn Learning and other resources to support professional growth
• Paid Family Leave, FSA, HSA, Commuter benefits, and Wellness b