Executive Assistant I

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What You’ll Be Doing

The role is responsible for supporting the VP Head of Internal Audit - US Region. Responsibilities include broadly supporting the Executive and the team with administrative and operational activities.

How You’ll Succeed

• Proactive calendar management, applying judgment on prioritization and resolution of calendar conflicts.
• Schedule meetings and update as needed due to conflicts, including tracking meeting locations (virtual or in-person).
• Coordinate meetings with travel scheduling.
• Developing an understanding of the bank organizational structure, including the responsibilities of Executives and senior leaders in order to identify meeting participants.
• Building relationships with the Administrative Assistants of Executives and senior leaders to facilitate scheduling.
• Building an understanding of the Internal Audit team organization to identify meeting participants and coordinate back-up coverage responsibilities for meetings. Track and manage attendance at meetings as needed.
• Prepare administrative correspondence, minutes, memos from verbal instructions and other preparatory materials.
• Apply policy and procedural guidance and apply judgment/discretion in daily administrative and operational decisions.
• Provide support for recruiting, onboarding/offboarding, technology requests, and other administrative matters.
• Plan and manage occasional events e.g. Town Halls, Team events, lunches, training sessions, and other ad-hoc projects.
• Plan and manage travel requests.
• Prepare and process expenses reports for the Executive.
• The position is expected to be primarily an in-office role on a hybrid schedule and supports the NY (ET) and Chicago (CT) time zones.

Who You Are

• Preferred Formal Education: Bachelor’s degree and/or 1-3 years relevant work experience 
• Strong client service orientation skills 
• Excellent organizational skills with an attention to detail 
• Flexibility with the ability to multi-task and meet deadlines 
• Strong work ethic 
• Pleasant telephone manner 
• Ability to work in a team environment 
• Proficient with Microsoft Word, Outlook, Excel and Power Point 
• Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability. 

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At CIBC, we offer a competitive total rewards package. This role has an expected salary range of $55,000 - $65,000 for the mar