Executive Assistant

The Red Hat Experience Engineering team is looking for an Executive Assistant to support the Vice Presidents of Support and User Experience Engineering. In this role, you will serve as the main point of contact between executives, employees, business associates, customers, and partners. You'll manage the day-to-day office agenda including calendar management, coordinating complex travel arrangements, organizing global team on-site activities and related expense reports. As an Executive Assistant, you’ll need to be highly organized with excellent interpersonal skills to help maximize the use of the executives time and minimize interruptions. You'll also need to be able to thrive in a fast-paced environment and demonstrate passion for helping Red Hat achieve its goals.

What you will do:

• Provide full administrative support to the executives

• Partner closely with each of the executives Chiefs of Staff to align organizational strategy with executive purpose and action

• Own calendar and schedule management, anticipating needs and proactively and effectively managing the executives time accordingly while prioritizing customer and partner meetings

• Ensure that requests are responded to in a timely manner and using best judgment to assist and make decisions without supervision when applicable

• Screen and manage phone and email inquiries and requests in partnership with the Chiefs of Staff for each executive

• Plan all internal and external meetings for the organization; manage the agenda, logistics, presentations, follow-up, and any other associated action items

• Prepare and review expense reports in compliance with Red Hat’s policies

• Coordinate travel arrangements, managing complex itineraries and booking flights, hotels, ground transportation, etc.

• Help compose and edit presentations and documents for senior management, events, and customer meetings

• Build relationships with other executive assistants worldwide, both internally and with customers and partners externally

• Manage and track key projects and deadlines and monitor deliverables on behalf of the executive, e.g., yearly performance reviews, quarterly bonus allocations, all-hands calls and meetings, sales kickoffs, and partner conferences

• Maintain deep knowledge of company operations, policies, and procedures

• Use relevant data tools to help the executive run reports, such as Tableau, JIRA, and Salesforce (SFDC)

• Work cross-functionally in preparation for company meetings, organizational communications, etc.

• Be proactive in anticipating the executive’s needs and solving challenges before they escalate

• Effectively manage the details of highly confidential and critical company projects

• Perform routine administrative and logistical duties

What you will bring:

• 5+ years of experience working as an executive assistant, or relevant applicable experience

• Proven ability to prioritize, handle multiple tasks, and meet deadlines in a fast-paced environment while maintaining high attention to detail

• Solid work ethic and positive attitude; ability to work as part of a team

• Demonstrated ability to manage multiple projects and tasks with solid analytical skills

• Experience creating presentations and excellent written and verbal communication skills

• Proven experience ensuring that the executive's calendar is properly managed to maximize the effective use of their time, allocating time to critical areas as needed

• Experience coordinating global calendars while working across numerous time zones

• Experience monitoring and tracking impending deadlines

• Proven ability to work on your own and display ingenuity in anticipating and handling situations that may arise

The salary range for this position is $32.13 - $51.42. Actual offer will be based on your qualifications.

Pay Transparency

Red Hat determines compensation based on several factors including but not limited to job location, experience, applicable skills and training, external market value, a