Executive Assistant

Responsibilities

Peraton is seeking a seasoned Executive Assistant who will provide administrative and functional support for our CS&PS Sector leadership team, which includes support directly to the Sector President and her immediate leadership team. This position is located in Reston, VA with a hybrid work approach and requires an individual able to support starting work at 8am.

 

This individual will be responsible for:

• Providing administrative support to President Citizen Security and Public Services
• Maintaining frequently changing calendars and coordinate all aspects of confidential executive level appointments, meetings, receptions, town halls, video conferences and live meetings
• Substantial communications coverage, screen emails and calls with federal offices to determine need for immediate attention or relay messages
• Assisting in meeting planning and preparation work, i.e., drafting agendas, minutes, and information on meetings
• Securing information from various sources, including highly sensitive and confidential company and employee information
• Preparing and processing employee requisitions, hiring documentation, personnel action forms, security, temporary and other Human Resource paperwork as needed
• Providing financial report support and preparing expense reports from receipts and schedule
• Highly organized: Managing schedules for potential meeting conflicts and ensure all the necessary materials are available for each meeting
• Strong ability to manage calendars, internal and external business meetings, conference calls, etc.
• Collaborative: Ability to work cross-functionally with internal teams
• Detail oriented: Can prepare, review and fact check materials and communications

Qualifications

Required Qualifications:

• Work-related experience supporting Executives and experience working with Boards of Directors, necessary
• Experience managing executive leaders schedule and time
• Experience managing plans and schedules for all travel based on company travel policies [domestic and international].
• Experience preparing presentation material and provides guidance on format and layout for other administrators within the department.
• Experience coordinating supply and other purchase orders and office equipment maintenance.
• Experience coordinating details of major departmental or employee celebrations, meetings, or events.
• Bachelor’s degree with 10+ years of experience

Desired Qualifications:

• Demonstrated ability to handle confidential information appropriately
• Highly proficient in the following software programs: (Outlook/Word, Excel/PowerPoint)
• Excellent verbal and written communication skills
• Strong interpersonal skills and good judgment
• Has an exceptional customer service orientation with good communication skills, strong judgment/problem solving skills, interpersonal skills, and team collaboration
• Demonstrates attention to detail, the ability to anticipate assistance needs and initiative
• Understanding of Deltek expense and timekeeping standards
• Understanding of Concur travel
• Flexibility to provide occasional support outside of core business hours and ability to work with ambiguous directions 
• Bachelors degree and 20+ years of executive administrative experience

Peraton Overview

Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world’s leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can’t be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we’re keeping people around the world safe and secure.

Target Salary Range

$66,000 - $106,000. This represents the typical salary range for this position based on experience and other factors.