Administrative Assistant

Allen + Shariff is an international MEP engineering firm providing consulting and design services in the United States and Mexico, and project management services in the Middle East.   Our mission is to engineer an exceptional level of personal care and connection designed to help our clients, employees, and communities thrive. We have fun at work doing what we love to do and are proud to be certified as a “Great Place to Work.”

Allen + Shariff’s Commissioning and Sustainability Services Group is seeking a detail-oriented Administrative Assistant with great communication skills to join our team.  Pay is $22 - $29 per hour depending on experience and education.

Responsibilities:

• Perform a variety of general administrative tasks, such as writing and reviewing reports and correspondence, and organizing and maintaining project lists and files.
• Effectively utilize Filemaker, Vantagepoint, and Newforma to capture and provide complete and accurate information regarding projects and clients.
• Participate in Business Development activities, including contacting prospective clients and writing proposals.
• Schedule and book travel, identify and register for events and speaking engagements, and coordinate meetings, Lunch & Learns, etc.
• Assist with forecasting, budgeting, and projections.
• Assist with invoicing and Profit & Loss statements.
• Update and utilize data analytics matrix and engagement pricing tool
• Respond to requests for information.

Requirements

• Associates Degree Preferred, High School diploma or GED equivalent required.
• Previous relevant experience preferred.
• Excellent communication skills.
• Exceptional accuracy and attention to detail.

Benefits

• Profitability Bonuses
• Generous Paid Time Off
• At least 7.5 holiday days
• 401(k) Plan with Company Match
• Employee Referral Program
• Medical Insurance
• Employee Assistance Program
• Wellness Platform with Rewards
• Health Savings Account with company contribution
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Parking and Transit Accounts
• Dental Insurance
• Vision Insurance
• Life and AD&D Insurance
• Short & Long-Term Disability Insurance
• Accident, Hospital, and Critical Illness Ins available
• Tuition Reimbursement Program
• Professional Development Assistance
• Paid Pregnancy Leave
• Paid Parental Leave
• Paid Community Service Day