Sr. Office Assistant

Posting number: 08605

Department: Behavioral Health Services

Job classification: Sr. Office Assistant

Posting type: Open

Categories: Office and Administrative Support

Summary

Forsyth County Department of Behavioral Health Services is seeking an energetic and motivated person to serve as a Sr. Office Assistant.  If you like variety at work, working with a great team, and making a positive impact, this may be the position for you.

This position reports to the Behavioral Health Services Director and performs a variety of tasks including, but not limited to, greeting and directing visitors, assisting with managing deliverables related to funding (opioid settlement, behavioral health funds, grants), processing vendor materials (contracts, invoices, reports), preparing revenues for cashiering, assisting with annual issuing of Request for Proposals and related tasks, drafting board agenda items and providing general administrative support such as arranging meeting logistics including preparing minutes.

Work requires interaction with clients that may have a mental health, intellectual/developmental disability, and/or substance use diagnosis.

Examples of duties

A successful candidate should have the following knowledge, skills and abilities:

Significant knowledge of office or work unit procedures, methods and practices.

Significant knowledge of and ability to use correct grammar, vocabulary, spelling and office terminology and ability to proofread.

Ability to record, compile, summarize and perform basic analysis or narrative and numerical materials.

Ability to use a variety of office equipment and to type with accuracy at the speed required by the position.

Ability to use courtesy and tact in performing public contact and communication duties.

Ability to independently apply laws, departmental rules and regulations in the performance of assigned duties.

Ability to use judgment in coordinating and monitoring office procedures and workflow.

Ability to independently compose and format materials within established guidelines.

Ability to be resourceful in gathering and giving information.

Ability to schedule and coordinate a variety of appointments, meetings and conferences.

Ability to supervise or coordinate the work of other staff, students or volunteers.

Ability to maintain effective working relationships with other employees.

Qualifications

Graduation from high school or GED and two years of office/clerical work.

Drivers License is required.

A higher education level may be considered as a substitution for all or part of the experience requirement.

Bilingual in English and Spanish is preferred but not required.