Office Associate - WWAMI Medical Education Program

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming.  Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

Why Choose Us?

WWAMI is Wyoming's Medical School whose mission is to provide an excellent educational experience to Wyoming medical students. At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance.  Benefits include:

• Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we’re committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.

JOB TITLE:   

WWAMI Office Associate  

JOB PURPOSE:

Perform advanced office and administrative/management support tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform administrative tasks and projects. Analyze, processes and maintain information as required. 
• Perform administrative support duties at the WWAMI front office to assist students, staff, instructors and visitors as needed.
• Assist supervisor by researching problems and providing resolution(s) as directed.
• Organize data and oversee comprehensive office functions as required.
• Assist in preparing forms and reports regarding inventory, supplies and equipment; perform associated analysis and interpretations.
• Assist to coordinate and execute all WWAMI events-may perform a variety of marketing, public relations, and special event projects and tasks.
• Assist the Clinical Director with scheduling standardized patients.
• Taking photos during some student activities and some events as requested.
• Perform accounting duties involving procurement and travel as outlined by Supervisor,
• Coordinate scheduling and calendaring for the department.
• Be the point person for all website editing and assist with Social Media post as needed.
• Perform weekly proctor/sub-proctor role for medical student examinations.
• Perform special projects, as directed.

SUPPLEMENTAL FUNCTIONS:

• May assist in compiling data for reports.
• Assist with revision of forms and office procedures.

COMPETENCIES:

• Confidentiality
• Attention to detail
• Professionalism
• Initiative
• Work Prioritization & Management
• Collaboration
• Accountability 
• Consistency
• Striving for Excellence
• Analysis/Problem Identification
• Adaptability
• Quality Orientation
• Communicate effectively both orally and in writing with a wide range of individuals and constituencies.

MINIMUM QUALIFICATIONS:  

Education: High School Diploma or GED

Experience: 2 years progressively responsible work-related experience

Valid driver's license with a motor vehicle record (MVR) compliant with the University Vehicle Use Policy. 

DESIRED QUALIFICATIONS:  

Experience using: Wyocloud software experience or ability to learn, website design or social media management, coordinating events, experience in maintaining calendars and scheduling appointments, experience using