Executive Assistant

Company Description

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realise their potential, and doing our part to create a prosperous society. 

Every day we help our major global clients deliver ambitious and highly technical projects, in 125 offices worldwide.

Job Description

Do you want to be part of Turner & Townsend's successful support services team in the Netherlands? We are looking for a proactive and forward-thinking Executive Assistant to join our growing and international team. 

In this role, you will be a key player in our business and work directly with our Country Managing Director to provide support with the efficient, accurate and meaningful execution of the day-to-day responsibilities. The focus will be on agenda management, email management, writing minutes of (board) meetings and the preparation of reports and presentations.  

Our team is dynamic, innovative, and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world. 

This position is for 24-40 hours per week and based in Turner & Townsend’s Amsterdam office, although agile working is supported by agreement. 

Responsibilities: 

• Agenda management, including arranging meetings with existing and prospective clients; 
• Preparing presentations, internal and external (on behalf of Country Managing Director) using PowerPoint, InDesign or similar; 
• Internal communications (on behalf of Country Managing Director); 
• Maintain relationship with Europe and Netherlands Board members; 
• Personal administrative support (filing, scanning, printing, expenses and the like) 
• Email management;
• Travel arrangements;
• Drafting of key documents (using Microsoft Office Suite); 
• Minutes (on behalf of Country Managing Director); 
• Drafting and compiling Board reports; 
• Annual event planning (calendar); 
• Internal systems support; 
• Business initiatives (governance); 
• Operational/ office management support and absence cover (ad hoc), may include line management duties.

Qualifications

Our ideal candidate is discrete, trustworthy and personable. We are looking for someone to represent Turner & Townsend professionally at all times. Someone who is self-motivated, proactive, highly organised and able to work autonomously. Furthermore, this role requires: 

• At least five (5) years experience in supporting senior executives, ideally within an international and consultancy environment; 
• MBO4 or HBO education in a relevant secretarial or administrative field; 
• Detail-orientated, highly organised with a flexible and solution-oriented attitude; 
• Technically-savvy with the ability to learn systems quickly; 
• Culturally-sensitive, and able to deal with global stakeholders; 
• Strong aptitude for Microsoft Office Suite (Outlook, Word, Excel and PowerPoint);  
• A positive team player with the ability to work with colleagues at all levels of the business;
• Professional level verbal and written communications skills in Dutch and English. 

Additional Information

Our inspired people share our vision. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects our company and personal needs. We also encourage our people to strive to ‘make a difference’ and we provide the opportunity to be involved in various working committees and forums (for example, Inclusion, Social, Health, Safety & Wellbeing, Learning & Development, Corporate Responsibility and Net Zero).

Turner & Townsend is an equal opportunity employer. We celebrate diversity and we are committed to creating an inclusive environment for all employees and actively encourage applications from people from the wider community.  

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.