Program Coordinator II

Overview

The Office of Events is a growing department whose primary function is to ensure that events, conferences, and programs coordinated by Utah State University exceed expectations. The Office of Events is seeking applicants for the Youth Program Coordinator (Program Coordinator II) position. This position is responsible for working with USU and community partners to coordinate multiple conferences, camps, and events (programs) throughout the year with emphasis on summer programming. These programs are geared towards minors and hosted by Utah State University - Logan. The Youth Program Coordinator works to coordinates events ranging from low-to-high complexity to include logistical arrangements, support, registration, potential speaker management, and on-site coordination. The successful candidate will interface with university departments and off-campus suppliers, handling administrative details of event programs

Responsibilities

Event Management:

• Client consultation.
• One of the primary contacts for all youth events happening on campus.
• Liaise between the client and the service providers and vendors needed to create successful events, conferences, or camps.
• Serve as the primary contact and supervisor of a parttime youth programs team.
• Oversee event contract creation and implementation.
• Learn and implement USU processes & procedures while meeting event expectations and outcomes.
• Compile and store all event data for historical data use.
• Establish a good working relationship with campus providers.
• Communicate ideas, goals, and objectives internally with team members to obtain successful results.

Financial Management:

• Prepare and track financial records, ensuring accurate, current revenue and expenditure information.
• Develop comprehensive event/conference budgets and continuously monitor and adjust as needed.
• Administrate budgeting process and final financial settlement of events within the Event Services policy on closing events.
• Review service providers invoices and approve payments.
• Communicate effectively with clients and university partners to reconcile bills and accounts in a timely manner.

Qualifications

Minimum Qualifications:

• Six (6) years of related experience working with youth in the capacity of coordination of logistics for events, conferences, or programs; OR A bachelor’s degree plus two (2) years of related experience; OR an equivalent combination of education plus experience.
• Ability to work a non-traditional schedule, including some evenings and weekends. Some travel may be required.
• Ability to pay attention to detail.
• Proficient in managing multiple tasks while staying levelheaded in stressful situations.

Preferred Qualifications:

• Bachelor's degree in hospitality, conference/event management or communications with emphasis in youth programs
• Experience in event management and coordination.
• Training in any of the following software programs:
  • EMS
  • Cvent
  • Coursedog

Knowledge, Skills, & Abilities:

• Thorough knowledge of Microsoft Office in a Windows environment.
• Ability to work with other custom database systems for which training is provided.
• Knowledge and experience with basic bookkeeping practices and procedures.
• Strong organizational skills and attention to detail.
• Strong clerical and record keeping ability.
• Ability to manage and complete multiple projects and deadlines simultaneously.
• Excellent written communication skills, including correct grammar, spelling, and proofreading.
• Excellent verbal communication skills.

Required Documents

Along with the online application, please attach:

Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

Cover letter to be typed/pasted at the end of your application (iForm)

 

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate based on salary plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. Incumbents may be in both indoor and outdoor environments. There are often times, events that will be outdoors or in a different location that will require walking distances.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah St