Executive Assistant to the CFO

Title: Executive Assistant to the CFO  

Location: San Jose, CA

Reporting to: Chief Financial Officer  

About Hippo:

Hippo exists to protect the joy of homeownership. We believe that insurance should protect the things you treasure through an intuitive, modern experience. We provide tailored insurance coverage and preventative maintenance plans that keep you protected throughout your homeowner journey. We’ll also help you find coverage for everything life brings—from auto to flood—reimagining how you care for your home. 

About You  

In this role you will support the CFO and Finance organization by managing and optimizing calendars, supporting travel, and participating in team leadership meetings to drive effective follow-up to key actions and projects.  You will manage events and meetings with Hippos Board of Directors and with investors.  This role will require the ability to manage multiple requests and priorities simultaneously, meet deadlines, and show flexibility to change direction when needed. You will apply your curiosity, business acumen, and judgement to effectively prioritize work and react with appropriate urgency to emerging situations.  Bias for action, willingness to roll up your sleeves, and the ability to effectively communicate and collaborate across all levels of the organization will support your success in this role. A high level of integrity and discretion in handling confidential information is crucial. 

What You’ll do:  

• Provide seamless support to the CFO to support the organizational priorities 
• Proactively manage leader calendars with attention to accuracy, detail, and allocation of time to promote productivity; recognize the need to reprioritize as appropriate  
• Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources  
• Organize and manage meetings, off-sites and team-based events  
• Anticipate challenges and plan accordingly ahead of need (outside of calendaring i.e. staffing, development, talent pipeline, etc.)   
• Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to tools to planning meetings   
• Plan the annual organizational calendar and facilitate the integration and prioritization of emerging priorities   
• Track and help drive completion of key deliverables and follow up on outstanding items  
• Review and copyedit business documents, communications, and presentations with a high level of accuracy   
• Support and, at times, manage small to medium projects based on organizational needs and professional development interests  

Must Haves:  

• Bachelor’s Degree or a minimum of 5+ years related experience assisting at the leadership level in a fast-paced environment  
• Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint and SharePoint   
• Experience with travel coordination   
• Experience handling administrative details independently, while exercising sound business judgment in keeping team members informed as necessary   
• Experience copyediting business documents and executive communications   
• Experience handling confidential information and dealing with professionals inside and outside of the company  
• Experience working in a role that required prioritization and ability to handle multiple assignments while maintaining commitment to deadlines. Is open to and responds flexibly to change  
• Experience working with the Board of Directors for a publicly traded company
• Strong written, verbal, and interpersonal communication skills
• Experience planning and managing events  

Nice to Haves:  

• Takes initiative without being asked. Consistently runs faster, moves sooner, and tries harder than necessary, while exercising good judgment. Is tenacious, intense, and has a sense of urgency around getting it done  
• Meets commitments with consistent