Data Entry Specialist

Data Entry Specialist – Permits and Compliance & DSDD

At EKN Engineering, we solve challenging problems with innovative engineering and configurable software solutions. We use an engineering-first approach, combined with data-driven strategies, to improve overall compliance, risk management, and design accuracy tailored to the specific needs of each client. With decades of experience in engineering, our team of over 160 professionals in Irvine, California is dedicated to building a safer and more efficient tomorrow through engineering and technological innovation.

 

Role Overview and Responsibilities:

This is an entry-level role centered on compiling, managing, and organizing project-related information. Please note, this is not a data analytics position.

We are looking for a smart and adaptable Data Entry Specialist to join our Permits and Compliance Department. The ideal candidate is proactive, detail-oriented and is comfortable with professional client communication both via email and virtual meetings. This person would assist in preparing compliance documents as well as managing day-to-day communication with clients and project tracking.

You will be expected to enter accurate and timely data into both internal and shared platforms. We are seeking an organized and motivated individual who is comfortable in a fast-paced environment. A successful candidate will have excellent organizational skills, strong communication, be able to multitask, and possess a strong work ethic.

Minimum of 1 year experience in an administrative, coordination, or relevant field is preferred but not required.

 

Key Responsibilities

• Prepare compliance documents tailored to each project
• Collaborate with cross-functional teams to align information
• Help manage expectations by clearly communicating timelines, changes or delays.
• Maintain job records in a clean and organized fashion
• Reading and analysis of construction drawings to understand project specific scopes of work
• Communicate regularly with clients via email, phone and virtual meetings.
• Ability to multitask, prioritize and stay calm under pressure.
• Document control and recordkeeping
• Assisting with other administrative tasks as needed.
• Schedule and coordinate meetings as needed. Take meeting notes and action items.

 

Required Qualifications

• Proficiency with Microsoft Office
• Analytical thinking and a proactive attitude.
• Excellent verbal and written communication skills
• Strong attention to detail and accuracy
• Comfortable working in a fast-paced environment
• Ability to manage time, tasks, and deadlines effectively
• Ability to work with minimal supervision

 

Why Join Us:

At EKN Engineering, you’ll be part of a company that values innovation and accountability and supports our employees' professional growth and personal development. Here, you’ll work with teams that push the boundaries of engineering to create solutions that enhance our communities and the environment by making utilities safer.

 

Benefits & Perks

• 100% Company-Paid Medical, Dental, Vision, and Life Insurance – Comprehensive coverage to support your health and well-being.
• 401(k) with Company Match – We invest in your future with a dollar-for-dollar match on contributions.
• Flexible Spending Account (FSA) – Set aside pre-tax dollars for qualified healthcare and dependent care expenses.
• Exclusive Employee Discounts – Access our BenefitsHub for savings on travel, rental cars, hotels, theme parks, and more.
• Monthly Catered Lunches & Daily Office Snacks – Enjoy a well-stocked kitchen and regular team meals to keep you fueled throughout the day.
• Employee Engagement & Wellness – We value connection and balance. Our team enjoys a variety of events and activities throughout the year, including hiking outings, summer BBQs, sports games, holiday celebrations, and dedicated team-building days.
• JOYA Health Membership – Access to over $1,000 in annual skin health and wellness benefits, including complimentary facials or peels, aesthetic service credits, priority skin cancer screenings, teledermatology services, and discounts on skincare products.
• Wellness Perks & Support Programs – Access a variety of wellness resources including discounted gym memberships through One Pass, mental health and self-care tools via AbleTo and Calm.