Accounts Payable

About Us

The Westin Cleveland is a stunning 484 room hotel located in the heart of downtown Cleveland, around the corner from the Rock and Roll Hall of Fame, Great Lakes Science Center and Cleveland Convention Center. For sports lovers, the FirstEnergy Stadium and Rocket Mortgage Field House Arena are less than a mile away. This beautiful property features refined spaces highlighting dynamic works from local artists adding a touch of class and sophistication to our hotel lobby. Here at The Westin Cleveland, we are looking for individuals who have a passion for outstanding service. We strive to create an experience where the guests come back because of the excellence and family feel. We want you to be a part of Cleveland's history! Don't meet every single requirement of this job? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply.

Overview

Assist Director of Finance in directing the financial activities of the hotel, safeguarding the assets, and preparing all financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts Standards.

Responsibilities

Accounts Payable Duties

• Set up new vendor accounts in accordance with established policy
• Maintain all vendor files in easily accessible and consistent manner.

• Handle all vendor inquiries and reconcile vendor statements.

• Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.
• Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
• Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.
• Verify that all invoices have been properly reviewed by the properties management, coded and approved for payment according to HEI standard operating procedures.

• Process invoices into the accounts payable system timely and accurately.

• Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.

• Process checks on a weekly basis.
• Balance accounts payable to the general ledger on a daily basis.

• Reconcile outstanding checks with AP aging report, monthly.

• Maintain critical vendor lists for each property to ensure timely payments.

• Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
• Interface checks and submit a log of all manual checks to the Director of Finance.

• Administration of W-9s and 1099s.
• Participate in Monthly closing including the preparation of the month end AP reports.
• Promotes internal controls and stay up-to date with accounting concepts, practices and procedures.
• Resolves and provides answers for all accounts payable related inquires.

General Responsibilities

• Support and promote continuous improvement in processes and procedures.
• Assist with month end functions (journal entries, balance sheet reconciliations, etc) as assigned.
• Maintains professional level of service to both internal and external customers.
• Assists with special projects and tasks as assigned.

• Comply with attendance rules and be available to work on a regular basis.

Perform any other job related duties as assigned

Qualifications

• B.S. in Accounting or Hotel Management preferred.
• Experience in Hotel or Hospitality related Finance and Accounting.
• Strong organizational skills with attention to detail.
• Ability to compile facts and figures.
• Must be computer savvy and have the ability to operate personal computer and calculator.
• Experience with Microsoft office software is required.
• Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, publ