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Sr. Payroll Analyst
24 Hour FitnessCA, United States, United Statesfull_timeVerifiedPosted 15 Sept 2025
About the role
JOB SUMMARY
The Senior Payroll Analyst has primary responsibility to audit payroll activities and handle daily check printing and reconciliation. The Senior Payroll Analyst is accountable for payroll wage reconciliations, tax activities including reporting and payments, form W-2 processing, and compliance with local, state and federal regulation requirements. This position also manages the garnishment, 401k reconciliation, relocation and expense allowance processes. The Senior Payroll Analyst will also serve as a back-up for processing the payroll when the primary person is not able due to scheduling and vacations. ESSENTIAL DUTIES & RESPONSIBILTIES
1. Process Payroll
* Complete Payroll Audits as needed.
* Review and approve payroll files.
* Review Payroll Trend Analysis and validate payroll totals for approval by Management.
* Download all required reporting after acceptance of the payroll.
* Reconcile payroll activities for gross to net and taxation to ensure accuracy of the payroll.
* Provide all required reporting from the payroll process to other departments (e.g. Treasury and Accounting) and work with them to resolve any questions or issues related to the payroll process.
* Coordinate responses to inquiries from management and accounting personnel.
* Complete and manage all set-ups of the payroll calendar in the payroll processing system.
* Coordinates the adjustment of the payroll calendar as needed to ensure proper processing of off-cycle checks.
* Maintain and produce annual payroll transmission calendar and communicate to all who need it.
* Manage the mapping of payroll to accounting GL.
* Support Accounting with payroll related GL questions or changes to GL set-up.
* Run Payroll Process as needed when primary person is not available.
* Manage the check distribution process ensuring that all clubs are set-up with ADP and Fed Ex for shipping
2. Manage Payroll Tax Processing
* Prepare miscellaneous tax returns and payments as required, including payments to Hawaii, Nevada, New York and Washington.
* Coordinate the establishment of tax accounts and address all correspondence with the payroll tax service provider and research inquires received from federal, state, and local taxing entities.
* Complete and analyze wage and tax reconciliation reports and review for all federal, state, and local entities.
* Review and generate any tax adjustments and amendments with ADP for individual tax issues throughout the year. Process any required refunds.
* Process reversal and re-posting of checks to adjust taxes as needed.
* Review multi-jurisdiction employees for accuracy of tax withholding in compliance with state and local tax regulations.
* Provide FUTA reporting to Accounting for accrual adjustments monthly.
* Complete quarterly tax reconciliation of filed taxes to payroll reports for validation of the accuracy of filed tax returns.
* Complete bi-weekly review of state and local taxes.
3. Manage Other Payroll Processes
* Print Manual Checks daily and ensure Positive Pay is processed with the bank.
* Provide 401k balancing totals to Benefits Team and vendor. Respond to issues with 401k reconciliation to vendor totals.
* Analyze and reconcile the garnishment process to ensure adherence with federal, state and local regulations.
* Work with Payroll Specialists to ensure all garnishments are entered timely and are reviewed as needed.
* Provide payroll data to Helping Hand Foundation Admin Manager.
* Work with HHF Admin Manager to ensure all deductions for HHF are reconciled and any issues are addressed.
* Coordinate with Accounts Payable team to receive and process all gross-ups throughout the year.
* Process any relocation adjustments for team members.
* Manage pay for employees on Leave of Absence, including the integration of pay with CA EDD.
* Process Deductions in Arrears. Review balance of employees with deductions in arrears and validate payroll deductions for prior balances.
* Work with Benefits team to track and process manual payments made by employees with deductions in arrears.
* Process salary prorates for new hires and unpaid time off.
* Manage Severance Continuation and Lump Sum Pay.
* Support Payroll Specialists with preparing work products for daily processing. 30%
4. Other Payroll Responsibilities
* Provide quarterly and annual reporting, including but not limited to multi-worksite reporting and workers' compensation.
* Assist in gathering data for all audits pertaining to wages, taxes and benefits.
* Display and provide excellent customer service and communicate professionally.
* Assist with special projects.
* Support sorting, scanning and processing of payroll mail.
ORGANIZATION RELATIONSHIPS
The Senior Payroll Analyst repo
The Senior Payroll Analyst has primary responsibility to audit payroll activities and handle daily check printing and reconciliation. The Senior Payroll Analyst is accountable for payroll wage reconciliations, tax activities including reporting and payments, form W-2 processing, and compliance with local, state and federal regulation requirements. This position also manages the garnishment, 401k reconciliation, relocation and expense allowance processes. The Senior Payroll Analyst will also serve as a back-up for processing the payroll when the primary person is not able due to scheduling and vacations. ESSENTIAL DUTIES & RESPONSIBILTIES
1. Process Payroll
* Complete Payroll Audits as needed.
* Review and approve payroll files.
* Review Payroll Trend Analysis and validate payroll totals for approval by Management.
* Download all required reporting after acceptance of the payroll.
* Reconcile payroll activities for gross to net and taxation to ensure accuracy of the payroll.
* Provide all required reporting from the payroll process to other departments (e.g. Treasury and Accounting) and work with them to resolve any questions or issues related to the payroll process.
* Coordinate responses to inquiries from management and accounting personnel.
* Complete and manage all set-ups of the payroll calendar in the payroll processing system.
* Coordinates the adjustment of the payroll calendar as needed to ensure proper processing of off-cycle checks.
* Maintain and produce annual payroll transmission calendar and communicate to all who need it.
* Manage the mapping of payroll to accounting GL.
* Support Accounting with payroll related GL questions or changes to GL set-up.
* Run Payroll Process as needed when primary person is not available.
* Manage the check distribution process ensuring that all clubs are set-up with ADP and Fed Ex for shipping
2. Manage Payroll Tax Processing
* Prepare miscellaneous tax returns and payments as required, including payments to Hawaii, Nevada, New York and Washington.
* Coordinate the establishment of tax accounts and address all correspondence with the payroll tax service provider and research inquires received from federal, state, and local taxing entities.
* Complete and analyze wage and tax reconciliation reports and review for all federal, state, and local entities.
* Review and generate any tax adjustments and amendments with ADP for individual tax issues throughout the year. Process any required refunds.
* Process reversal and re-posting of checks to adjust taxes as needed.
* Review multi-jurisdiction employees for accuracy of tax withholding in compliance with state and local tax regulations.
* Provide FUTA reporting to Accounting for accrual adjustments monthly.
* Complete quarterly tax reconciliation of filed taxes to payroll reports for validation of the accuracy of filed tax returns.
* Complete bi-weekly review of state and local taxes.
3. Manage Other Payroll Processes
* Print Manual Checks daily and ensure Positive Pay is processed with the bank.
* Provide 401k balancing totals to Benefits Team and vendor. Respond to issues with 401k reconciliation to vendor totals.
* Analyze and reconcile the garnishment process to ensure adherence with federal, state and local regulations.
* Work with Payroll Specialists to ensure all garnishments are entered timely and are reviewed as needed.
* Provide payroll data to Helping Hand Foundation Admin Manager.
* Work with HHF Admin Manager to ensure all deductions for HHF are reconciled and any issues are addressed.
* Coordinate with Accounts Payable team to receive and process all gross-ups throughout the year.
* Process any relocation adjustments for team members.
* Manage pay for employees on Leave of Absence, including the integration of pay with CA EDD.
* Process Deductions in Arrears. Review balance of employees with deductions in arrears and validate payroll deductions for prior balances.
* Work with Benefits team to track and process manual payments made by employees with deductions in arrears.
* Process salary prorates for new hires and unpaid time off.
* Manage Severance Continuation and Lump Sum Pay.
* Support Payroll Specialists with preparing work products for daily processing. 30%
4. Other Payroll Responsibilities
* Provide quarterly and annual reporting, including but not limited to multi-worksite reporting and workers' compensation.
* Assist in gathering data for all audits pertaining to wages, taxes and benefits.
* Display and provide excellent customer service and communicate professionally.
* Assist with special projects.
* Support sorting, scanning and processing of payroll mail.
ORGANIZATION RELATIONSHIPS
The Senior Payroll Analyst repo
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