Medical Staff and Privileging Coordinator

Job Description:

Provides ongoing support and coordination while acting as liaison between the Medical Staff and Administration. The position is responsible for the on-going credentialing/privileging process and other administrative functions for the Medical Staff, Administration, Advance Practice Providers and Allied Health Professionals which supports overall patient care.

Monday-Friday Business hours 8:00 am-5:00 pm. No Holidays or Weekends

This role does require that you work from the office periodically.

Essential Functions

• Medical Staff Credentialing/Re-Credentialing. Accountable for the accurate processing of credentialing applications for Medical Staff and APPs specified AHPs. This includes reviewing applications, Attends and/or assists the Credentials Committee in its reviews. Channels the applications through the process with the Medical Executive Committee and Governing Board, and provides notifications to applicants, departments, and staff, in accordance with the Medical Staff Bylaws. Assists in ensuring the Medical Staff Office processes comply with regulatory and accreditation requirements. Coordinates the cyclical reappointment or temporary privileges process for the Medical Staff and specified allied health professionals, and provides appropriate notifications to physicians, departments, and staff, in accordance with the Medical Staff Bylaws.
• Medical Staff Organization/Structure. Maintains and updates the Medical Staff database system. May prepare appropriate Medical Staff directories and maintain accurate and complete rosters of Medical Staff members. Also, using such databases provides orientation and notifications to the Medical Staff regarding licensure, registration, educational, and other requirements and expirations.
• Have working knowledge of the Medical Staff Bylaws and other Medical Staff policies and procedures. Provides assistance to the Medical Staff for its functions and responsibilities.
• Schedules meetings, prepares and distributes agendas, prepares minutes for the Medical Executive Committee, Credentialing Committee, and other major Medical Staff meetings.
• Physician Engagement. Supports facility initiatives to improve physician engagement; facilitating communication between Administration, the MEC, and medical staff membership.
• Works in areas that address Provider Quality, which may include FPPE, OPPE, Peer review and other quality tracking
• Support other activities in the Medical Staff office which may include, call schedules, orientations, onboarding medical Staff functions and other areas as assigned.
• Support Regional and System initiatives and projects as requested
• Review applicant qualifications for eligibility for specific delineation of privileges, review ongoing professional practice data for issues related to current privileges and clinical practice procedural case logs and other qualifications as outlined in privilege forms.

Skills

• Medical Staff Credentialing
• Performing Administrative Activities
• Documentations
• Meeting Minutes
• Medical Staff Training
• Data Entry
• Critical Thinking
• Organizing
• Organizing Meetings
• Regulatory Requirements
• Communication Skills

Minimum Qualifications

• Proven interpersonal, communication, customer service and organizational skills.
• Experience with computers and software.
• Ability to participate in high-level confidential interactions with diplomacy and tact.
• High School diploma or equivalent
• Minimum of two years’ experience in healthcare or as administrative assistant

Preferred Qualifications

• Certification by the National Association of Medical Staff Services (NAMSS).
• Two years hospital and medical staff office experience.
• Experience with medical terminology.
• Certified Provider Credentialing Specialist (CPCS) or Certified Professional Medical Services Management (CPMSM) within five (5) years of employment. 

Physical Requirements

• Ongoing need for employees to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.
• Frequent interactions with providers, colleagues, customers, patients/clients and visitors require employees to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and ac