Administrative Assistant
Optimal Home Care & Hospice, Inc.About the role
Optimal Care is where your dedication meets a rewarding career.
Top Work Places for 12 consecutive years, Great Places to Work certified for 6 consecutive years, and we believe that exceptional care starts with exceptional people. We’re committed to supporting your professional growth, valuing your expertise, and creating an environment where you can do your best work every day.
As a clinician-owned and operated organization, we empower our team members to provide personalized, compassionate care to patients and families every day.
We are a leading provider of Physician Services, Home Health, and Hospice that encourages collaboration, innovation, and clinical excellence. From chronic disease management and rehabilitation to end-of-life care, our focus is on improving outcomes and enhancing quality of life.
We live a simple Mission: Serve Together, Provide Value, and Deliver Exceptional Quality Care.
Optimal Care's Administrative Assistants are responsible performs data entry and analytical responsibilities. Provides clerical support, manages executive calendars, creates appointments and prioritizes sensitive matters. The Administrative Assistant assists with multiple projects, is proficient in multi-tasking multiple tasks at once and always maintains the highest level of confidentiality and professionalism.
In this role you will be responsible for:
- Managing and maintain executive schedules, including making appointments and meetings from both internal and external individuals as well as prioritizing the most sensitive matters
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
- Skilled Data analysis and proficiency in Microsoft Applications including but not limited to Excel, Outlook, Word and Access. Perform filtering and sorting of data, V-lookup, Pivot Table and other functions, as requested
- Prepare requested reports and presentations, collects and analyzes necessary information
- Record meeting discussions and provide minutes as requested
- Maintain inventory of executive office supplies. Anticipate office needs and fully stocks as necessary
- Create and maintain both paper and electronic copies of all state required entity related documentation, certification, and licensing
- Coordinating and scheduling travel arrangements and conferences, as well as making appointments and preparing itineraries
- Organizes and prepares employee and/or external gifts, including but not limited to catering, floral arrangements, cards and various appreciation gifts.
- Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
- Manage complex office administrative work requiring the use of independent judgment and initiative
Required Qualifications
- High School Diploma or GED equivalent
- 1 year experience in an administrative assistant setting
- Current and valid Driver’s License
- Reliable transportation and valid automobile insurance coverage
- Requires interpersonal skills and ability to communicate effectively with employees
- Demonstrates problem-solving skills, organizational skills and attention to detail
- Demonstrates strong verbal and written communication skills
- Ability to operate computer equipment, Excel, Outlook, Word, multiple phone lines, fax, and photocopy machines <
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