Administrative Coordinator

USNH Employees should apply within Workday through the Jobs Hub app

The University of New Hampshire seeks a highly organized and detail-oriented Administrative Coordinator to provide critical support to both the University Faculty Senate and the University Discovery Program. This dynamic role requires exceptional communication, problem-solving, and project management skills, as well as the ability to work independently and collaboratively with diverse stakeholders across the university as well as a member of an exceptionally strong pooled support staff team. The Administrative Coordinator will play a vital role in ensuring the smooth and efficient operation of these key academic governance and curricular initiatives.

Duties/Responsibilities:

Support for the University Faculty Senate:

• Serve as the primary administrative point of contact for the Faculty Senate, managing inquiries and providing information to faculty, staff, and administrators.

• Coordinate all aspects of Faculty Senate meetings, including scheduling, preparing agendas and supporting documents, recording and distributing minutes, and managing follow-up action items.

• Maintain and update the Faculty Senate website, ensuring information is accurate, current, and accessible.

• Manage Faculty Senate elections, committee appointments, and related processes.

• Assist with the preparation and dissemination of Faculty Senate communications, reports, and resolutions.

• Maintain official records and archives of Faculty Senate activities.

• Process financial transactions, including reimbursements and budget tracking, as needed.

• Provide logistical support for Faculty Senate events and initiatives.

Support for University Discovery Program:

• Provide comprehensive administrative support to the University Discovery Program, leadership team, and associated committees.

• Assist with the development, implementation, and assessment of the University's Discovery Program curriculum.

• Coordinate meetings, prepare agendas and materials, and record minutes for Discovery Program committees and working groups.

• Maintain and update the Discovery Program website and related online resources.

• Support communication with students, faculty, departments, colleges, Registrar’s Office and other units regarding Discovery Program requirements, policies, and procedures. Advise and oversee student petition process.

• Assist with the organization of workshops, information sessions, and other events related to Discovery Program.

• Manage data and workflow related to Discovery Program course offerings, course approval process, and assessment activities.

• Process all manner of administrative paperwork, including course proposals and curriculum changes.

• Support all tasks related to institutional and national accreditation and compliance requirements.

General Administrative Responsibilities:

• Manage calendars, schedule appointments, and coordinate meetings for relevant faculty and committees.

• Prepare correspondence, reports, presentations, and other documents.

• Maintain office supplies and ensure efficient office operations.

• Develop and maintain organized filing systems (both physical and electronic).

• Provide excellent customer service to internal and external stakeholders.

• Handle confidential information with discretion and professionalism.

• Undertake other administrative tasks and projects assigned.

Minimum Qualifications:

• Associate's degree required; Bachelor's degree preferred.

• Minimum of three years of administrative support experience, preferably in a higher education setting.

• Demonstrated experience supporting committees or governance structures is highly desirable.

• Excellent organizational, time management, and prioritization skills with a strong attention to detail.

• Exceptional written and verbal communication skills, including the ability to draft professional correspondence and reports.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Qualtrics, CIM and experience with website management.

• Ability to work independently, take initiative, and problem-solve effectively.

• Strong interpersonal skills and the ability to work c