ADMINISTRATIVE COORDINATOR 4

Posting number: 403JCY-224634-GOL

Department: Office of Juvenile Justice

Job classification: ADMINISTRATIVE COORDINATOR 4

Posting type: Open

Categories: Clerical & Data Entry

Summary

The Office of Juvenile Justice is seeking a detailed Administrative Coordinator 4 to assist the Human Resources Division with timekeeping, payroll coordination, and daily administrative operations. This role is ideal for someone who is organized, efficient, and comfortable managing multiple tasks in a fast-paced HR environment.

As an Administrative Coordinator 4, you’ll help ensure accurate payroll processing, support staff with timekeeping guidance, and maintain essential HR documentation. You’ll also provide front-office support, assist with applicant processing, and contribute to smooth daily operations within the HR Division.

If you’re dependable, proactive, and committed to delivering high-quality administrative and payroll support, this position offers a meaningful opportunity to contribute to the agency’s mission and HR operations.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES: 

• Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
• Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
• Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.

Examples of duties

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Supplemental information

Job Duties:

• Manages timekeeping and payroll actions — collects and processes timesheets, audits payroll records, creates prior-period adjustments, and ensures accurate entries for timely payment.

• Supports compliance with payroll standards — follows agency policy, state and federal guidelines, and Office of State Uniform Payroll standards for time entry and reporting.

• Provides guidance to staff — trains employees and timekeepers on CATS, eCertification, LEO, and manual LA Gov HCM entry; assists with troubleshooting timekeeping issues.

• Generates payroll reports — prepares reports to identify discrepancies, conducts full payroll audits each pay period, and forwards files for HR review and certification.

• Performs general administrative support — answers calls, routes visitors, processes paperwork, performs clerical tasks, manages mail, and operates standard office equipment.

• Supports hiring processes — administers applicant testing, assists with pre-employment checks, creates personnel files, and maintains HR documentation.

• Completes additional duties — assists with special projects, attends required training, and performs other tasks as assigned.

Position-Specific Details:

Work Location: This vacancy is located at Jetson Center for Youth in Baker, Louisiana.

Appointment Type: Full time, Probational

The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)

The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.
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