Senior Proposal Development Specialist - Georgetown University Medical Center

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

As a top academic health and science center in the United States, Georgetown University Medical Center seeks to provide, in a synergistic fashion, excellence in education — training physicians, nurses and other health care professionals, as well as biomedical scientists — and cutting-edge interdisciplinary research collaboration, enhancing our basic science and translational biomedical research capacity in order to improve human health. Emphasizing service, we are dedicated to the Catholic, Jesuit principle of cura personalis — “care of the whole person.” Our partnerships with organizations in the region strengthen our work and expand its reach. 

The Senior Proposal Development Specialist provides pre-award support to faculty and postdoctoral fellows in all aspects of proposal development, including budget development, form completion and submission. A major focus of the position is the preparation of proposal submissions for federal and non-federal funding mechanisms, including complex applications such as program projects and training grants. Additional duties include, but are not limited to:

Administrative Management of Proposal Submissions

• Communicate with Principal Investigators in their portfolio on upcoming funding opportunities, tracking pending proposals and communicating details on the deadline to JORA leadership.

• Obtain RFA, Program Announcement, RFP, and other solicitations, highlighting the terms, conditions, application guidelines, eligibility, and format to ensure that application addresses all items listed.

• Provide high-touch customer service to ensure proposals are submitted on-time and that they meet the sponsor and university requirements.

• Collaborate with other institutions or organizations to obtain necessary documentation for consortium arrangements.

• Organize and coordinate the compiling of the bio-sketches and Letters of Support, providing a review to ensure all documents are compliant.

• Help to create eRA Commons user accounts if needed for the proposal.

• Complete the internal routing request in GU-Pass, tracking the proposal through the internal routing process and ensuring Study Specific Disclosure Forms (SSDFs) are completed by all key personnel.

• Provide checklists and templates to the Principal Investigator to ensure the submission is as organized and efficient as possible.

Development of the Proposal Budget

• Work with the Principal Investigator directly to create the proposal budget by calculating personnel salaries and fringe, capturing all non-personnel costs and ensuring F&A costs are accurate.

• Compare the sponsor budgetary requirements with the draft budget to ensure it is compliant, providing support on the development of the budget justification.

• Work with subrecipient institutions on the development of their budget, ensuring it coordinates with the direct cost limits set by the PI.

• Identify cost sharing requirements and provide cost share budget as needed for letters of support and/or cost sharing approvals.

• Work as a subject matter expert for budgetary questions.

Post Submission & Other Activities

• Provide assistance with Just In Time requests, including the development of Other Support, routing Other Support through GU-Pass and/or DocuSign.

• Assist with the development of proposal development templates, including Facilities and Resource Sharing Plan.

• Update and maintain SOPs as federal sponsor requirements change.

• Develop training materials as needed to communicate changes in federal proposal development policies.

• Meet with Principal Investigators one on one to discuss research interests and potential funding opportunities, creating Pivot funding searches if requested.

Leadership & Training Support

• Support individual professional development activities, including the onboarding of new proposal specialists across the clusters.

• Present at workshops to train faculty and staff and disseminate information about sponsor and university policies and procedures for obtaining and managing grant and contract funding.