Accounts Payable Administrator - PT

Job Summary:

The Accounts Payable Administrator is a part-time position which supports the Council by processing all accounts payable transactions well as review and maintenance of all associated vendor records.

Essential Duties and Responsibilities:

• Review and process all payment requisitions received for accuracy and completeness, including but not limited to proper account coding, approval(s), and adherence to Council policies.
• Assist with month-end reporting by downloading general ledger reports, updating Excel sheets, and preparing journal entries.
• Prepare and make deposits of cash and checks received by the Council.
• Review and resolve accounting discrepancies.
• Provide good customer service by providing timely answers to questions, and respectfully coaching and explaining Council and Department policies and systems to staff and vendors.
• Maintain the Council’s financial records ensuring each is appropriately labeled and cataloged, shredding annually based on Council retention policies.
• Maintain and coordinate the implementation of accounting and accounting control procedures in collaboration with the Finance team.
• Assist with audit requests by providing documentation in a timely manner as requested.
• Attend other meetings with staff, volunteers, etc. as needed.
• Works interdepartmentally to ensure council goals are met.
• Work productively with a diverse group of people by establishing positive working relationships with staff in various departments and locations.
• Work with cross-functional team to determine or develop innovative strategies to ensure the effective delivery of customer service to members.
• Maintain current knowledge of Council programs to support designated finance processes and to ensure consistent messaging.
• Other related duties as requested.

Minimum Qualification Standards:

• Associate’s degree preferred or 5 years of relevant experience.
• Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles.
• Working knowledge of Microsoft computer software required.

• Must hold membership in the Girl Scout organization and subscribe to the tenets of the Girl Scout Promise and Law.
• Travel may be required. Must have ability to work a flexible schedule, including evenings and weekends.
• Must have access to reliable personal transportation to travel the 26 county jurisdiction, have a valid driver’s license, and proof of insurance.

Knowledge, Skills, and Abilities: 

• Knowledge of financial and accounting software applications. Knowledge of federal and state financial regulations.
• Ability to employ strict discretion in sensitive situations and employ maturity and sensitivity to confidential information.
• Professional manner and appearance.
• Able to work with minimal direction and supervision, with ability to organize time and duties, follow through with assignments and meet deadlines.
• Ability to coordinate numerous ongoing activities.
• Flexibility in work assignments and interest in assuming new responsibilities in an evolving work situation are essential.
• Good verbal a