APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Pennsylvania State University, Residence Life,  is seeking a candidate for an Administrative Support Assistant to serve as the first point of contact in person and via phone, maintain confidential information, and coordinate the needs of the unit across the Commonwealth.

The successful candidate will be responsible for the following:

• Greet customers, provide information, and refer them as appropriate.

• Screen and process routine telephone communications, mail, and requests.

• Schedule and maintain a calendar of appointments, meetings, travel itineraries, etc.

• Coordinate travel arrangements, make reservations, and process reimbursements.

• Maintain files and databases; assemble and format data to create simple reports.

• Prepare documents, meeting materials, and correspondence.

• Update and make routine changes to web pages.

• Maintain confidential and sensitive information and materials.

• Record and distribute meeting minutes.

• Compose and edit written communication.

• Maintain inventory and order or purchase office supplies.

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

 

 

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

 

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

 

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

 

Salary Structure - Information on Penn State's salary structure