Program Logistics Specialist

MAHEC is now accepting candidates for a Program Logistics Specialist with our Continuing Professional Development Division!
 

The Program Logistics Specialist provides administrative, program and/or event support as part of continuing education, public health and healthcare initiatives at MAHEC. The role includes project management support, planning activities, program logistics and data collection. The Program Logistics Specialist works with interdisciplinary teams and collaborative community partners to improve the health and wellness outcomes. This is a Full-Time position, 40 hours weekly, eligible for MAHEC's Full Time Total Rewards package, including great healthcare coverage, pet insurance, 30 paid days off annually and more! The Program Logistics Specialist enjoys a hybrid-remote schedule and must reside in WNC within a reasonable commuting distance to MAHEC's Biltmore Campus in Asheville, NC.

SPECIFIC RESPONSIBILITIES: 

• Coordinates continuing education, program/project planning, implementation and close out activities  

• Provides program/project meeting support including agenda, minutes, action item and communication with participants 

• Serves as liaison to external partners for administrative support and/or logistical coordination of special programming/projects 

• Professionally communicates by email, phone and face to face 

• Coordinates travel arrangements for speakers (hotel, ground transportation, etc.) and processes honoraria and expense requests 

• Schedules faculty meetings and trainings and ensures all key program details are included in the event record 

• In consultation monitors approved program/event budget 

• Prepares statistical, fiscal and programmatic reports 

• Coordinates program/project marketing and communications 

• Provides support the day of the program/project and on occasion providing evening/weekend coverage as needed 

• Creates and maintains files for specific discipline programming and prepares accreditation/credit applications  

• Set up, operate, and maintain portable equipment used at off-site programs 

• Provide technical and scheduling support for videoconferencing, webinars, and distance-eLearning classes 

• Orient speakers/presenters to presentation requirements, technology/equipment and provide direct support before, during and after programs 

• Coordinates schedules for nonclinical faculty activities 

• Project Management including use of Smartsheet for project implementation, content and presentation proofing, online programming and virtual platforms management and communication/marketing preparation.  

• Participates in cross training with other team members and other work teams in the division, providing support as needed 

This role description is a general description of the essential job functions.  It is not intended to describe all the duties the Program Logistics Specialist may perform. 

KEY COMPETENCIES: 

• Communication Skills  

Effectively and respectably communicate with other individuals, whether it be a colleague, patient, or patient’s family member and appropriately enumerate information in a manner easily understood by all pa