Pre-Sales Administration Specialist - Public Sector

With more than 20 years of proven expertise, QUALCO is a leading Fintech solutions provider, offering cutting-edge, analytics-driven enterprise software solutions across 35+ countries worldwide. Our comprehensive technology solutions cover a wide range of needs for Banking, Financial Services, Utilities, Insurance, Retail organisations, and beyond.

Role Overview

At QUALCO, we empower the financial world with innovative technology. As a Pre-Sales Administration Specialist, you will be part of our Wider Public Sector team in Athens and you'll play a crucial part in bidding process in response to Requests for Proposals (RFPs) from the Wider Public Sector in the IT domain. You will be responsible for ensuring the completeness of the proposal file in terms of legal and other required documents and evidence and manage the procedural aspect of the submission.

A Day in the Life of a Pre-Sales Administration Specialist at Qualco will include:

• Owning and preparing the supporting documentation (legal and other prerequisites) of Bids responding to RFIs/RFPs;
• Interacting with Legal, Compliance, HR, Finance and other internal or external units including partners and vendors to ensure ‘file complete’;
• Requesting the issuance and tracking status/validity of Letters of Guarantee and other required certificates from respective issuers;
• Proactively keeping relevant documentation up to date and ready at hand;
• Overseeing the proposal submission process (administration);
• Executing the proposal submission process in the ESIDIS public procurement platform;
• Contributing the administrative aspect of proposal writing, bid submission and contract signing;
• Tracking published tenders and notifying internal stakeholders accordingly;
• Producing, updating and providing best practice support on documents, databases and other company systems to support the work of the department.

Requirements

What we are looking for:

• At least 3 years experience in similar position, supporting bids for the Public Sector;
• Excellent knowledge of the ESIDIS public procurement platform;
• Excellent written and verbal communication skills in Greek & English;
• Excellent working knowledge of Microsoft Office Suite (Word, Excel and PowerPoint);
• Solid organizational and attention to detail skills;
• Strong interpersonal and analytical skills;
• Experience in working in cross-functional teams in a fast-paced and dynamic environment.

Your Life @ Qualco

As a #Qmember, you'll embody our values every day, fostering a culture of teamwork & integrity, passion for results, quality & excellence, client focus, and agility & innovation. Within a truly human-centred environment built on mutual respect and trust, your dedication to our shared vision will not only be recognized but also celebrated, offering boundless opportunities for your personal and professional growth.

Find out more about #LifeatQualco 👉🏼 qualco.group/life_at_qualco_group

Benefits

Join the #Qteam and enjoy:

• 💸 Competitive compensation, ticket restaurant card, and annual bonus programs.
• 💻 Cutting-edge IT equipment, mobile, and data plan.
• 🏢 Modern facilities, free coffee, beverages, and indoor parking.
• 👨‍ Private health insurance, onsite occupational doctor, and workplace counselor.
• 🏝️ Flexible working model.
• 🤸‍ Onsite gym, wellness facilities, and ping pong room.
• 💡 Career and talent development tools.
• 🎓 Mentoring, coaching, personalised annual learning, and development plan.
• 🌱 Employee referral bonus, regular wellbeing, ESG, and volunteering activities.

At QUALCO, we value diversity and inclusivity. Your race, gender identity and expression, age ethnicity or disability make no difference in Qualco. We want to attract, develop, promote, and retain the best people based only on their ability and behavior.

Application Note: All CVs and application materials should be submitted in English.

Disclaimer: QUALCO collects and processes personal data in accordance with the EU General Data Protection Regulation (GDPR). We are bound to use the information provided within your job application for recruitment purposes only and not to share these with any third parties. For more details on the processing of your personal data during the Recruitment procedure, please be informed in the Recruitment Notice, before the submission of your application.