Project Coordinator- Land

Project Coordinator

We are Lennar 

Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500® company and consistently ranked among the top homebuilders in the United States.

Join a Company that Empowers you to Build your Future

The Project Coordinator is responsible for providing crucial support to the Project Managers and Assistant Project Managers particularly aiding in land development. This role involves clerical, administrative, and project tasks that successfully deliver results for projects.

• A career with purpose.

• A career built on making dreams come true.

• A career built on building zero defect homes, cost management, and adherence to schedules.

Your Responsibilities on the Team 

• Assist and support Project Managers and Assistant Project Managers in the day-to-day management of community-specific items from planning through the completion of construction.

• Manage jurisdictional permit and plan processing, including architecture, engineering, grading, and related tasks.

• Communicate effectively with City and County departments, utility agencies, and other relevant entities.

• Provide administrative assistance to the department and executive leadership team, including handling documents and supporting departmental functions.

• Oversee vendor setup, maintain contact lists, and manage contracts and insurance requirements.

• Prepare and process check requests, wire transfers, and fee-related documents, update budgets with contracts, POs, and invoices.

• Organize, file, and track land-related proposals, contracts, and other documents both electronically and in hard copy.

• Interface with accounting for vendor approvals, payment processing, and invoice management, including data entry into JD Edwards.

• Set up and maintain contract files, process change orders and purchase orders and ensure accuracy in documentation.

• Monitor and manage safety certifications, surety tracking, permit expiration dates, and other compliance-related tasks.

• Prepare and maintain a schedule of permanent utility accounts (electric, water, telcom, etc.) for utilities serving common area facilities and landscape. Coordinate and track transfer of utilities to the HOA.

• Budget/contract tracking and research as needed

Requirements

• Minimum of three years of administrative experience OR preferred experience with a homebuilder.

• High school diploma or GED required; bachelor’s degree preferred in Civil Engineering, Architecture, Land Planning, or Project Management.

• Intermediate proficiency in Microsoft Office (Word and Excel)

• Adobe/Bluebeam, SmartSheets, OneNote preferred

• Notary certification preferred but not required; willingness to become a notary if needed.

• Strong grammatical, spelling, written, and verbal communication skills.

• Maintain a professional attitude, punctuality, and regular attendance.

• Excellent organizational, written, oral, and mathematical skills, with the ability to handle priorities under pressure.

• Valid, unrestricted motor vehicle license; ability to follow supervisor directions.

Physical & Office/Site Presence Requirements:

Regular, in-person attendance at Company communities/job sites and offices during regular work hours is an essential function of this job. Requires the ability to work more than eight hours per day in the confined quarters of a construction trailer, the ability to operate a motor vehicle, read plans, climb stairs and ladders, bend, stoop, reach, lift, move and/or carry equipment which may be in excess of 50 pounds. Job may require occasional operation of construction equipment. Finger dexterity may be required to operate a computer keyboard and calculator.

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• This information is intended to be a general overview and may