Senior Administrative Manager

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

 

Job Summary

Summary: Responsible for administrative, operational, and financial oversight. The Senior Finance Admin Manager will be the principal point of engagement with the Principal Investigators (PIs) to manage financial transactions, perform budget forecasting, monitor fund statements, resolve accounting issues, develop financial planning for funding opportunities (federal, industry, foundation, and philanthropic), and function as a liaison to grantor agencies and subcontracting institutions. The Senior Finance Admin Manager will possess a thorough knowledge of current NIH, HMS, USDA, and other research-related policies and procedures, guidelines, and standards. Requires discretion and judgment to organize priorities, complete tasks and handle confidential information.
Essential Functions-Manages directly or directs and oversees grants administrators in all phases of research grant and contract administration (for NIH, industrial and foundation grants, funds, clinical trials, etc.).
-Trains and supervises grant managers in research administration and research fund management duties.
-Advises on grant/contract proposal development including developing budget, key personnel and other support components; informs the principal investigators and administrators regarding the allowable costs to be charged to the program; reviews proposals for submission, in coordination with PIs and administrators, Research Management and Research Finance; reviews and apprises Center Director and Administrative Director of requests for external funding that allow less than applicable indirect costs; reviews award notices from the sponsors and revises budgets as needed to serve as fiscal control mechanisms for the projects.
-Is responsible for the overall financial management of the research funding.
-Directs and oversees grants administrators regarding the monitoring, reporting, and management of research funds.
-Performs funding analyses, including forecasting anticipated deficits/surpluses.
-Recommends and implements strategies for the resolution of financial overruns; responsible for working with principal investigators and Center administrators to prevent, identify, and resolve projected overruns and for resolving any deficits in a timely manner.
-Interprets and articulates institutional and sponsor research regulations.
-Develops and implements tools, systems, and resources to support and facilitate proposal and award activities and to improve coordination of grant activities among principal investigators, Research Management, and Research Finance.

 

Qualifications

Education
Bachelor's Degree Finance required or Bachelor's Degree Business Administration required or Master's Degree Business Administration preferred

Experience
Grant administration or finance managerial experience 3-5 years required and Grant administration or finance experience 5-7 years required

Scope of Position:

· Under the direction of the department leadership, provides financial and administrative oversight of a large research portfolio including pre- and post-award management, annual budgeting/ad hoc financial projections, staff management, and faculty support.

Human Resources

· Responsible for the recruitment and onboarding of all staff at the Dr. John Harris Laboratory, Skin Core, and CURTIS.

· Supervises grants and compliance coordinators and supports the administrative oversight of other staff members such as clinical research coordinators.

· Builds and maintains an ongoing working relationship with all staff to facilitate positive staff morale and productivity.

· Maintains and oversees records on all staff and research fellows, including confidential appointment, promotion, and salary information.

· Responsible for drafting advertisements, recruitment processes, interviewing of potential candidates, and completing performance evaluations.

· Processes all MGH & HMS professional staff and monthly staff appointments and promotions

· Provides assistance and guidance to all exchange visitors seeking visas and permanent residency. Manages the VISA process in collaboration with the Office for Global Professionals and Scholars (GPS).

· Works closely with GPS, MGH/MGPO Medical Staff Office, and MGH Human Resour