Executive Administrative Assistant

Company Description

Who We Are

We are AIR Communities, one of the country's largest owners and operators of apartment communities, managing high-quality properties in most major markets! Our team is passionate about providing exceptional service to our residents and communities. If you're a hardworking, detail-oriented, and customer-focused professional, we want you to join us!

At AIR, we value integrity, respect, collaboration, customer focus, and performance. These values are brought to life by our teammates, who are ultimately responsible for our success. When you join our team, you'll work alongside the most dedicated professionals in the industry and open the door to unlimited career opportunities.

Where You Will Work:

Our corporate office is located in the Denver Tech Center. Our office spans the top two floors of the building and features expansive views of the mountains and the downtown skyline. 

AIR values relationships and the benefits from working side by side with teammates, therefore this position will be in-office 5 days a week to support the team.

Job Description

As the Executive Administrative Assistant at AIR Communities, you will be the right-hand person to multiple Executive level leadership and play a pivotal role in providing comprehensive support.  This role will require a highly skilled, adaptable, and flexible individual who can seamlessly handle a wide range of administrative, organizational, and personal assistant tasks. The successful candidate will be expected to work in-office daily.

What You Will Do: 

• Handle confidential information with the utmost discretion and maintain the highest level of professionalism.
• Collaborate closely with multiple executives to efficiently support schedules and priorities. 
• Provide extensive administrative support, including but not limited to scheduling meetings, coordinating travel arrangements, and managing email and phone communications.
• Assist in organizing and facilitating internal and external meetings, including scheduling and logistics.
• Manage and maintain records, both digital and physical.
• Coordinate and manage special projects and events as needed.
• Assist in various office manager responsibilities such as, supply ordering, office organization, and office vendor and management communication. 
• Act as the executive's gatekeeper, screening and prioritizing requests and inquiries as needed.
• Provide personal assistant support, such as scheduling personal appointments and completing requested daily tasks.
• Handle any ad-hoc tasks or projects as assigned by the executives.
• Support additional leadership on case-by-case basis with organization and ad-hoc tasks. 

Keys to Success: 

• Detail Oriented: You are consistently accurate, have an eye for detail and would always spot an error.
• Nimble Problem Solver: You proactively call out problems, while also providing recommendations and solutions.  You are optimistic and say "Yes!" to finding an answer.
• Collaboration: At AIR, we value relationships. You will help team members see the importance of what they are doing.  You provide guidance when needed, and have a track record of developing others; providing both constructive feedback and encouragement.
• Energized and Resilient: You are optimistic and display a positive attitude.  You're determined and maintain composure under stress. 

Qualifications

What You Will Bring: 

• 2-5+ years of experience as an Executive Assistant or similar role.
• Bachelor's degree preferred, but not required. 
• Exceptional organizational and time-management skills.
• Demonstrated ability to utilize independent judgement and decision-making skills to effectively prioritize and balance multiple high priority tasks requested simultaneously.
• Ability to independently self-manage and motivate to proactively anticipate needs.
• Strong communication and interpersonal skills, with the ability to interact with individuals at all levels.
• Proficiency in Microsoft Office Suite and other relevant software.
• High degree of discretion, professionalism, and integrity.
• Regular schedule Monday-Friday 8:00 AM – 5:00 PM, however flexibility to work outside of standard business hours when necessary.
• Adaptability to a fast-paced and dynamic work environment.

Additional Information

What We Offer:

AIR offers attractive total compensation packages designed to recognize and reward pe