Field Operations Administrative Coordinator

InPwr, Inc. is looking for a  Traveling Field Operations Administrative Coordinator join our dynamic team!

We are an award-winning electrical design-build firm headquartered in Indianapolis, IN, with offices in Denver, CO, Los Angeles, CA, and Naples, FL. Named a 2019, 2022, 2023, and 2024 Top Places to Work, we believe in building it better, focus on complex opportunities, and taking the electrical design to the next level, with licenses in over forty states and projects across the nation.

We InPwr people through personal commitment, relentless dedication, and driving results together. Come Join our Team!

Location: This is a traveling role, and the ideal candidate should be willing to travel to project sites or wherever the team requires.

Schedule: 17 days on, 4 days off.

Ideal Candidate: The ideal candidate will have experience as a Field Administrator and possess strong organizational skills. They should be adept at collaborating with field workers and effectively communicating with the team.

Benefits:

• Medical, Dental, Vision and Life Insurance 100% company paid for employees
• Paid vacation & holidays
• 401(k) company match
• 30-day paid sabbatical every 5 years of employment
• Stable employment with a growing company
• Highly competitive salary
  

Skills and Requirements:

• Strong organizational and communication skills.
• Ability to manage multiple manpower and logistics tasks simultaneously.
• Detail-oriented with a focus on accuracy and timeliness.
• Collaborative team player who can coordinate across departments.
• Construction Experience is a plus.
• Microsoft Suite, Adobe Suite, & Bluebeam proficiency
  

Essential Functions 

• Manpower Tracking & Reporting:
  • Maintain accurate, real-time manpower records, including field team locations, project assignments, and transfer activity.
  • Prepare and distribute weekly manpower reports for the Operations team.
  • Provide manpower look-aheads across the organization to support proactive workforce planning.
  • Track housing* arrangements (lease start/end dates, occupancy, and costs) to support manpower planning.
  • Coordinate manpower project transfers, start-up assignments, and site transitions.
  • Coordinate with the Payroll Specialist and Project Manager to ensure ExakTime is properly set up, assigned, and maintained for each project from start to closeout.
    
    
• Logistics & Field Support:
  • Serve as the primary point of contact for manpower logistics, including travel, housing*, and site arrival/transition.
  • Act as a secondary support resource for travel-related issues and last-minute changes.
  • Support General/Site Superintendents with field startup and closeout documentation related to manpower and logistics.
  • Facilitate coordination of contract laborer setup, ensuring accurate records, compliance, and cost control.
  • Provide and maintain field asset/property documentation to support GS operations.

 

• Project Setup, Closeout & Communication:
  • Coordinate with GS, Project Managers, and InCorp Services to ensure proper communication and documentation for job setup and closeout.
  • Ensure field manpower and logistics documentation is distributed to the project team and appropriate InCorp Services functions.
  • Support Resource Coordinators with knowledge transfer during project startup and closeout.
  • Develop standardized processes for manpower-related project setup and closeout to ensure consistency across jobs.

 

ADMINISTRATIVE TOOLS AND DOCUMENTATION

• Support GS and Foremen in the use of manpower-related administrative platforms and company systems:
  • Excel (primary tool for tracking/manpower reporting)
  • ExakTime (time-keeping platform for personnel)
  • SharePoint (documentation and file management)
  • Field documentation tools (daily reports, material requisitions, look-aheads)
  • AutoDesk Build (Field Operations/Project documentation platform)
  • Other Platforms as Directed by Director of Field Operations
• Develop and maintain standardized manpower and logistics documentation as directed by Director of Field Operations.
• Gather field personnel data to support HR and Learning & Development with training alignment.

Execute special projects assigned