Accounts Payable Specialist

Position Type:

Administration and Professionals

Date Posted:

2026-05-11

Location:Administration or As Assigned

INTRODUCTION: CONTEXT AND MISSION

The Cleveland Metropolitan School District (CMSD) serves approximately 37,000 students in 100+ schools. Over the past several years, the Greater Cleveland community has united behind the collective goal of ensuring every child in Cleveland attends a high-quality school and every neighborhood has a multitude of great schools from which families can choose. The Cleveland Plan defines CMSD’s approach to the reinvention of public education and holds our community accountable for the success of Cleveland’s schoolchildren. The Cleveland Plan is supported by Ohio House Bill 525, which provides much-needed flexibility and autonomy for the district and its schools. Our schools have autonomy over human and financial resources in exchange for accountability for

performance. The principal has primary responsibility and accountability for establishing his or her school as a high-quality, high-expectations academic center with a focus on personalized instruction, professional support for teachers, and school-wide practices that lead to measurable results.

The Cleveland Metropolitan School District has developed standards of excellence that the district applies to all parts of the organization inclusive of schools, principals, school leadership teams, networks, and central office. Alignment between Standards of Excellence (SoE) and the district’s Theory of Action helps ensure that principals are able to focus on scholar achievement and that central office supports are timely and effective.

Our Vision for Learning in a Post-Pandemic World:

In our pursuit of a more fair, just, and good system of education, we want each of our learners, both each of our scholars and each of their educators, to be individually and collectively presented with academically / intellectually complex tasks that are worthy of their productive struggle and allow them authentic opportunities to demonstrate their work and their learning of academic content and transferable skills in a joyful and adventurous environment.

THE OPPORTUNITY:

 

Location: Administration or As Assigned
Reports to: Director, Procure-to-Pay
FLSA Status: Non-Exempt
Union: SEIU 1199
Weekly Hours: 38.75
Compensation: $ 36,007.98 - $ 69,354.94

**Internal applicants must submit a current résumé as part of the application process.

Provides analysis, problem resolution, timely and accurate processing of district expenditures utilizing OnBase and FMS for checks, ACH, and Mastercard processing, including 1099 analysis /reporting and OnBase/FMS training.

RESPONSIBILITIES:

• Processes all district expenditures, including purchase orders, direct payments, and employee reimbursements, while maintaining vendor confidentiality
• Works with outside and district personnel for analysis and problem-solving
• Works under tight deadlines and handles multiple, detail-oriented tasks
• Works independently and remains self-motivated with minimal direct supervision
• Assists with vendor inquiries
• Performs special projects for Accounts Payable while working closely with the Management Team
• Must have an understanding of problem analysis/ resolution and workflow processing
• Audits, monitors, reviews incoming expenditures for accuracy and completeness, and evaluates all 1099 processes, ensuring all data is accurate and reported to the vendors and the IRS on a timely basis, meeting all district, federal, and state rules and regulations
• The ability to work with district personnel and assist in the explanation of purchase order receiving, problem solving, and general system training to ensure accurate and timely processing of all district expenditures, and participate in the Vendor Service Unit as defined by Accounts Payable Management
• Must be willing to work in a hands-on environment, including sorting, prepping, and batching invoices for internal processing to ensure accurate, timely, and complete invoice packages
• Working with the finance management team on the movement for an up-front automated accounts payable system, OnBase/FMS, maintaining efficiency and accuracy of the district payment process, including vendor requests, Resolution Tracking, and Approval
• Knowledge and experience or an understanding of electronic processing and workflows, with the ability for accurate, timely problem analysis and resolution while utilizing OnBase/FMS for district payments
• Must understand the concepts of automated processing as it relates to ACH and internal workflows